Field and Procore Administrator (Construction

Field and Procore Administrator (Construction)

Pay : $75,000-$100,000 per year (depending on experience)

Job Description:

*PLEASE NO RECRUITING OR STAFFING AGENCIES APPLY OR CONTACT REGARDING THIS POSITION*

About the Role

We’re looking for a proactive, detail-oriented team member to be the main point of contact for our field teams and the link between the field and the office. You’ll make sure our project teams have what they need, that processes are being followed, and that issues get fixed quickly. You’ll also manage subcontract and change order processing and serve as our in-house Procore administrator.

Key Responsibilities

Field Support

• Serve as the primary point of contact for field staff on any operational or administrative needs
• Monitor field teams to make sure required processes and tasks are completed on time
• Identify gaps or breakdowns and work with Project Managers and Superintendents to resolve them, stepping in directly when needed
• Coordinate between field, project management, and accounting teams so everyone stays aligned

Subcontracts & Change Orders

• Process subcontracts and owner-approved change orders within 24–48 hours of receipt
• Route documents for executive signature and distribute signed copies to subcontractors and project teams
• Verify line-item descriptions in Procore are complete for accounting
• Maintain organized digital and printed records for accounting

Financial Review

• Review buyouts, bid leveling, and change orders for accuracy in amounts, cost codes, and markups in partnership with Accounting
• Update project budgets in Procore as buyouts are finalized
• Conduct monthly budget reviews with the accounting team

Procore Administration & Training

• Set up new projects in Procore, including financial markups, workflows, and project directories
• Assign Project Managers and Superintendents to projects
• Review submitted Procore paperwork within 24–48 hours and monitor workflow status daily across all projects
• Lead bi-weekly training and check-ins with Project Managers and Superintendents, plus as-needed support
• Answer day-to-day Procore questions from field and office staff
• Make sure all projects have access to Procore manuals and resources

Qualifications

• 2-3+ years of experience in construction operations, project coordination, or contract administration
• Strong working knowledge of Procore (administrator experience preferred)
• Understanding of subcontracts, change orders, cost codes, and construction budgeting
• Comfortable working directly with field crews, Superintendents, and Project Managers
• Strong problem-solver who takes ownership and follows through
• Highly organized, able to manage fast turnaround times across multiple projects
• Clear, professional communication and comfort training others

*This position is Full-Time, Monday through Friday from 8am-4:30pm, onsite in our Westlake Village office and at project sites. NO hybrid or remote accommodations*

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person