Field Coordinator

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents. Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it. We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community. The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post-event procedures are completed efficiently. This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non-medical supplies are ready for each event. The Field Coordinator will also be responsible for patient registration, overseeing screenings, and managing the raffle process.

Pre-Event Preparation

• Event Confirmation
• Confirm all scheduled events on the event tracking system.
• Ensure the correct number of attendees for each event by confirming attendance every Thursday PM of the prior week.

Supplies Management

• Verify the availability of all necessary medical and non-medical supplies for the event the following week.
• Ensure the inclusion of essential items such as Essen Table Cloth and Brochures.

System Testing

• Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week).

Day of Event

Event Arrival and Setup

• Arrive at the event location at least 30 minutes before the event starts.
• Greet the Coordinator and move to a separate location to conduct any necessary testing or setup.
• Set up the event table with all required supplies, ensuring everything is organized and accessible.

Presentation and Raffle

• Conduct the event presentation and announce the raffle. Make sure to hold off the actual raffle until after the screenings are completed.

Patient Registration and Testing Coordination

• Begin patient registration in the ECW system.
• Coordinate with the second event coordinator, ensuring they start testing as planned.
• Ensure all cardiology appointments are completed.
• Complete testing for at least 20 patients within a 2.5-hour window.

Wrap-Up of Event

• Raffle and Next Steps
• Complete the raffle drawing as announced.
• Reinforce the next steps for patients regarding their test results and follow-up actions.
• Lunch Break
• Take an appropriate lunch break to ensure readiness for the next event.

Afternoon Event (if applicable)

• Second Event Setup and Execution
• Arrive at the next scheduled event in the PM.
• Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event.

Additional Duties (as needed)

• If no additional event is scheduled, assist in driving additional attendees to future events or perform other necessary duties as directed.

Hourly $20-$22

High school diploma or equivalent required

Associate’s degree or higher in healthcare administration, event management, or a related field preferred

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.