Field Project Coordinator

Position Overview

Heartland Concrete & Construction is seeking a highly organized and proactive Project Coordinator to support field leadership and project management teams on active commercial construction projects.

This role bridges the gap between field operations and project management by helping organize daily work plans, coordinate project logistics, track documentation, and ensure compliance with jobsite procedures. The Project Coordinator plays a key role in supporting Superintendents, Foremen, and Project Managers by maintaining alignment between crews, trades, and project leadership. The position requires someone who can stay organized in a fast-paced environment, communicate effectively with multiple teams, and maintain visibility into both daily operations and upcoming project activities.

This position works primarily in the field and interacts closely with jobsite leadership. This position reports to the Project Manager.

What You'll Do:

Project Coordination & Daily Operations

• Maintain awareness of the full daily work plan including manpower deployment, work areas, and sequencing of construction activities
• Assist field leadership in communicating planned work activities, pour sequencing, and logistical needs
• Track planned concrete pours including anticipated sizes, timing, and sequencing
• Support coordination between Heartland crews and other trades working on the project
• Identify potential scheduling conflicts or logistical issues between trades and escalate them to project leadership
• Maintain awareness of project schedules and upcoming work to ensure crews and leadership are prepared for future activities

Jobsite Coordination & Trade Interface

• Participate in regular jobsite coordination meetings with general contractors and other trades
• Represent Heartland Concrete in project coordination discussions by communicating the company’s planned work activities, work areas, manpower, and logistical needs
• Clearly communicate Heartland’s daily work plan as established by the Superintendent and project leadership
• Document coordination discussions, potential conflicts, and required follow-up actions
• Assist in identifying trade conflicts or site access challenges and help communicate them to project leadership
• Ensure supervisors are prepared to communicate their planned work activities when required during coordination discussions
• While the Project Coordinator may represent Heartland in coordination meetings, field execution decisions, sequencing changes, and operational commitments remain the responsibility of the Superintendent and project leadership.

Jobsite Logistics & Operational Planning

• Support planning and coordination of site logistics including equipment needs, staging areas, and specialty services required for work activities
• Set up and track all concrete orders, pump truck orders, laser screed orders.
• Assist with coordination when concrete pours or major work activities require access, equipment staging, or coordination with other contractors
• Maintain awareness of site logistics that may impact Heartland crews including traffic flow, access points, and shared work areas

Compliance & Permit Coordination

• Support project leadership in ensuring required permits and approvals are obtained prior to performing work that impacts the ground or existing infrastructure
• Assist with submission and tracking of required permits through project-specific systems and digital applications
• Monitor permit statuses and communicate updates to the field team as needed
• Ensure permit documentation is submitted and reviewed prior to planned work activities
• Coordinate with survey teams and designated compliance personnel to verify work areas prior to excavation or ground penetration

Project Tracking & Progress Awareness

• Maintain awareness of project progress and key construction milestones
• Assist with tracking daily field activities and progress for reporting purposes
• Support discussions regarding current progress and upcoming work activities to ensure project teams remain aligned
• Help communicate progress updates and identify potential schedule risks

Quality Control & Pre-Pour Processes

• Assist with ensuring required quality checklists are completed prior to concrete pours
• Support documentation of pre-pour inspections using project software platforms
• Verify that required forms and quality control documentation are completed before work activities begin
• Maintain organized records of inspection documentation and quality control reports

Project Documentation & Administrative Support

• Maintain organized project records and documentation throughout the lifecycle of the project
• Track project documentation including inspections, reports, coordination notes, and project logs
• Assist Project Managers with documentation related to change orders, time-and-material work, and project records
• Support organization of project documentation for billing, reporting, and project closeout

Procore Management & Project Financial Support

• The Project Coordinator oversees Procore from the field, keeping project documentation current and supporting the financial side of each project.
• Serve as the primary point of contact for Procore from the field, keeping project information current and accurate between the jobsite and the office
• Upload, update, and manage project drawings in Procore, including revisions and sketches, so field teams are always working from the current set
• Write and submit RFIs to clarify design questions, field conflicts, or missing information, and track responses through to closure
• Fill out and submit Time & Material (T&M) tickets documenting labor, equipment, and materials used for extra or out-of-scope work, and obtain required signatures
• Prepare and submit submittals such as product data, mix designs, and shop drawings, and track review status and approvals
• Assist Project Managers with Change Order development by gathering field documentation, quantities, T&M records, and supporting backup
• Assist in compiling monthly billing by providing progress quantities, percent complete, and supporting documentation
• Keep Procore logs (drawings, RFIs, submittals, T&Ms, and change events) organized and up to date for reporting and project closeout
• The Project Coordinator assists with change orders and billing; pricing, contract changes, and final billing approval remain the responsibility of the Project Manager.

What We're Looking For:

Successful candidates will demonstrate:

• Confidence communicating in group settings and coordination meetings
• Strong preparation and understanding of project plans before discussions occur
• Ability to understand construction processes and field workflows
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in an active jobsite environment
• Strong problem-solving and communication abilities

Candidates should also demonstrate the ability to:

• Understand upcoming project schedules and planned activities
• Prepare for coordination discussions with knowledge of the project plan
• Provide input and suggestions when discussing site logistics or coordination issues

Qualifications

• 2–5 years of experience in construction coordination, project administration, or similar role
• Strong organizational and communication skills
• Ability to operate in a fast-paced jobsite environment
• Experience with Procore strongly preferred, including drawings, RFIs, submittals, T&M tickets, and change events; familiarity with Autodesk or similar platforms a plus
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)

Certifications:

• OSHA 10-hour certification required (OSHA 30-hour preferred)

Work Environment

• Field-based role supporting active construction projects
• Typical schedule aligned with jobsite operations (early morning start)
• Requires presence on site to coordinate with field teams and project leadership
• Resources Provided: Company computer, company phone, field workspace (truck, trailer, or designated site office)

About HCC

Heartland Concrete & Construction is a leading Nebraska-based commercial concrete contractor with more than 30 years of experience. As a second-generation, family-owned merit shop, we create opportunities for employees to grow and advance based on their skills, performance, and contributions. We self-perform structural concrete, foundations, formed walls, flatwork, tilt-up, decorative concrete, and site concrete for leading regional general contractors and national builders.

Building on our Nebraska roots, HCC has expanded its reach across the Midwest by investing in experienced people, strong field leadership, and advanced construction technology. Regardless of project size or complexity, we plan carefully, execute with discipline, and deliver quality work our customers can count on.

How We Work

Our values guide how we lead projects and work together:

• Results Matter: We own the outcome.
• Relentless Pursuit: Never satisfied. Always building better.
• Respect in Every Interaction: Professional, steady, and unshakable.
• Predictable Excellence: Plan, execute, deliver; no surprises.
• Collaborative Success: One team. One standard.

Why Join HCC?

• Hands-on commercial project experience alongside field and project leadership
• Career growth and professional development
• Competitive compensation based on experience and qualifications
• Medical, dental, and vision benefits
• Paid holidays and paid time off
• Short-term disability and accident insurance
• Retirement savings opportunities & company match
• Weekly pay

Employment is contingent upon successful completion of a pre-employment background check and drug screening. HCC participates in E-Verify and is an Equal Opportunity Employer.