File Clerk

Position Summary

Responsible for organizing, maintaining, and managing company records and documents to ensure accurate filing, easy retrieval, and proper recordkeeping. Supports daily administrative operations by keeping physical and electronic files organized, updated, and secure.

Key Responsibilities

• File, sort, label, and organize company documents and records.
• Maintain and update physical filing systems and electronic databases.
• Retrieve files and documents when requested by authorized personnel.
• Scan, photocopy, and upload documents as needed.
• Verify documents for accuracy, completeness, and proper filing.
• Maintain confidentiality and security of company records.
• Track incoming and outgoing documents and maintain filing logs.
• Assist with data entry and general clerical and administrative duties.
• Identify and report missing, duplicate, or misplaced documents.
• Keep filing cabinets and storage areas neat and organized.

Qualifications and Skills

• High school diploma or equivalent preferred.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Basic computer skills, including Microsoft Word and Excel.
• Ability to follow filing procedures and company policies.
• Good communication skills and ability to work independently or as part of a team.
• Ability to handle confidential information responsibly.