File Manager Assistant-Dallas

File Manager Assistant Job Description

Overview: The File Manager Assistant will be supporting the File Manager in assisting the Estimators/Project Managers with the clerical, administrative & accounting functions of selling and managing jobs.

Responsibilities and Duties

· Work with collections, progress payments and final payments when needed.

· Coordination with other departments and office staff to complete projects, paperwork and keep the accounting processes timely for each project.

· Project tracking reporting on a weekly basis.

· Maintains notes in systems and job files as necessary following program guideline requirements.

· Handle office duties such as preparing communication with the Estimators, 3rd party companies and Corporate timely.

· Assist the office staff, the production management staff and sales staff as needed.

· Providing quick and accurate responses to vendors, agents and customers

· Work and communicate with insurance companies, 3rd party companies, Corporate and customers regarding claims as needed.

· Answer the phones, direct calls and assist clients.

· Communicate a positive image of the company to the entire staff and customers while maintain great customer service.

Qualifications and Skills

· Strong attention to detail

· Ability to multi-task and work efficiently in a fast-paced work environment

· Computer proficient; MS Office Suite

· Successful candidate will have excellent communication and customer relation skills and high sense of urgency with exceptional problem-solving skill

· Basic accounting skills a must

· Detailed oriented team player with good interpersonal skills

· Excellent organizational skills

Benefits

**COMPENSATION & BENEFITS:**You will be compensated with pay commensurate with your level of experience. Your benefit package includes 401k, health insurance, paid vacation and holidays

Applicant Qualifications

You have requested that Indeed ask candidates the following questions:

· How many years of Administrative experience do you have?

· What is the highest level of education you have completed?

· Are you authorized to work in the following country: United States?

· Are you willing to undergo a background check, in accordance with local law/regulations?

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Collections: 1 year (Preferred)
• Restoration/Insurance: 1 year (Preferred)
• Construction Administrative: 1 year (Preferred)
• basic accounting: 1 year (Preferred)

Work Location: In person