File/Admin Clerk - Temp

Position Description: SUMMARY OF POSITION

The File/Admin Clerk is a temporary administrative role at the Twin Pines Management offices. This role provides administrative and filing support to the management office for all resident files located in two offices (1390 Pennsylvania avenue and 1279 Delmar Loop). File all paperwork required by Compliance, Property Managers, Garage Department, etc. in all resident files. Participate in all copying and distributing notices to residents. This position is expected to last for 3 months. This role is non-permanent and does not include an expectation of long-term employment.

ESSENTIAL FUNCTIONS

• Basic administrative duties
• Filing for 5,881 units property
• File and scan recertification files
• Assist Recertification mail clerk with opening and inputting Recertification mail
• Maintain resident file room at management office and 1279 Delmar Loop office until files are electronically stored
• Electronically save files – assist implementing new electronic file system
• Archive vacated files
• Other duties deemed necessary in support of office operations

The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions

REQUIREMENTS & COMPETENCIES

To be successful Temporary File/Administrative Clerk should possess the following skills:

• Ability to identify gaps and create improvements
• Teamwork and Collaboration
• Project Management
• Excellent computer skills – scanning/filing/sorting

EDUCATION / WORK REQUIREMENTS

• High School Diploma or equivalent
• Superior communication skills
• Strong organizational skills
• Real Estate industry experience preferred but not required

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use discretion and exhibit high level of confidentiality.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to walk around the complex, lift up to 10lbs, and the ability to sit and stand for long periods of time.