Finance, Admin & Logistics Associate

Job highlights

• coordinate with GST consultants as required . Stay current with GST amendments,circulars,and notifications and ensure timely implementation . TDS / TCS Compliance

• We are looking for a detail-oriented and analytically sharp Finance Admin Associate to join our Finance Accounts team

• The ideal candidate brings 23 years of hands-on experience in GST compliance, TDS management, transfer pricing, and financial accounting, along with the ability to run day-to-day office administration and support core HR operations

• This role is critical to maintaining statutory compliance, ensuring accurate books of accounts, keeping the workplace running smoothly, and supporting finance leadership in reporting and audits

Focus split (approx.): Finance Accounts ~60% | Admin Office Operations ~30% | HR Support ~10%

Key Responsibilities

A. Finance Accounts

GST Compliance

• Prepare and file monthly/quarterly GST returns GSTR-1, GSTR-3B, and GSTR-9/9C
• Reconcile GSTR-2A / 2B with purchase registers and resolve mismatches
• Manage Input Tax Credit (ITC) utilisation and maintain up-to-date ITC registers
• Respond to GST notices and support assessments; coordinate with GST consultants as required
• Stay current with GST amendments, circulars, and notifications and ensure timely implementation

TDS / TCS Compliance

• Deduct TDS correctly across applicable sections 194C, 194J, 194I, 192, 194Q, etc.
• Prepare and file quarterly TDS returns (Form 24Q, 26Q, 27Q) on the TRACES portal
• Issue TDS certificates (Form 16 / 16A) to employees and vendors within statutory timelines
• Reconcile TDS payable with General Ledger and resolve mismatches with TRACES
• Handle TDS notices, defaults, and corrections on TRACES / Income Tax portal

Transfer Pricing

• Maintain contemporaneous transfer pricing documentation for inter-company transactions
• Assist in preparation of Transfer Pricing study and benchmarking analysis (CUP, TNMM, CPM etc.)
• Coordinate with TP consultants for Form 3CEB filings and TP audit support
• Track related-party transactions across jurisdictions and ensure arm's-length compliance
• Support in responding to TP assessments and advance pricing arrangement queries

**Financial Accounting**

• Maintain books of accounts in compliance with Ind AS / IGAAP as applicable

• Process and post journal entries accruals, provisions, prepayments, depreciation

• Perform monthly bank reconciliation statements (BRS) and vendor/customer account reconciliations

• Support month-end and year-end close processes P&L, Balance Sheet, Trial Balance

• Manage fixed asset register additions, disposals, depreciation schedules (Schedule II)

• Coordinate with statutory and internal auditors and provide required schedules and MIS

**Reporting & MIS**

• Prepare monthly financial MIS reports for management review

• Track accounts payable and receivable ageing and flag exceptions

• Assist in preparation of Board and investor-ready financial packages

• Support budgeting and variance analysis as required by finance leadership

#### **B. Administrative & Office Operations**

• Oversee day-to-day office administration and facilities management, ensuring a smooth, safe, and well-functioning workplace.

• Manage vendor relationships including housekeeping, security, pantry, transport, repair & maintenance, and other service providers.

• Oversee day-to-day office administration and facilities management, ensuring a smooth, safe, and well-functioning workplace.

• Handle procurement of office supplies and assets, track inventory, and ensure cost-effective purchasing practices.

• Coordinate travel, accommodation, and logistics support for employees, leadership, and visitors as required.

• Provide first-level coordination for IT infrastructure and assets (laptops, access cards, software licenses, connectivity), in collaboration with internal IT or external partners.

• Maintain and update MIS, administrative trackers, asset registers, and vendor documentation.

• Support statutory, compliance, and audit-related administrative documentation as needed.

• Assist with office events, employee engagement activities, and internal logistics.

• Act as a go-to support for other ad-hoc administrative and operational requirements to keep

business operations running seamlessly

#### C. HR Support

• Assist with employee lifecycle processes onboarding, documentation, confirmations, and exits and keep HR records updated on the HRMS

• Handle attendance and leave tracking and coordinate monthly payroll inputs with the finance team (including TDS on salary and statutory deductions)

• Support hiring logistics interview scheduling, candidate coordination, offer rollouts, and joining formalities

• Support employee engagement activities and adherence to HR policies and statutory requirements

### Qualifications & Experience

• Bachelor's degree in Commerce (B.Com / B.Com Hons)

• 2 to 3 years of relevant work experience in finance, accounts, or taxation; exposure to office administration and/or HR operations is a plus

• Prior experience in a startup, technology company, or Big 4 / mid-tier CA firm is preferred

• Hands-on experience filing returns on GSTIN portal and TRACES

• Exposure to transfer pricing documentation and Form 3CEB filing is an advantage

• Comfortable working in a startup / scale-up environment

### Behavioural Competencies

• High accuracy and attention to detail zero tolerance for errors in statutory filings

• Strong ownership mindset proactively tracks deadlines without reminders

• Ability to manage multiple compliance and operational cycles concurrently

• Clear written and verbal communication for stakeholder reporting

• Collaborative works well across finance, legal, HR, and operations teams

• People-centric mindset with the ability to handle confidential information with discretion

• Intellectual curiosity stays updated with regulatory changes independently

### What We Offer

• Competitive compensation benchmarked to market

• Exposure to cross-border finance, international transfer pricing, and investor-grade reporting

• Fast-paced, high-ownership environment with direct access to leadership

• Opportunities to grow into a Senior Finance or Finance Manager role

• Flexible working arrangements

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.