Finance Admin Assistant

About the Role

We are looking for a Finance Admin Assistant to support our Finance team with day-to-day administrative and document management activities.

This is a junior role suitable for candidates who are detail-oriented, organised and comfortable handling documents and routine administrative tasks. You will work closely with the Finance team to ensure financial records and supporting documents are properly checked, scanned, indexed and maintained for easy retrieval.

Fresh graduates with relevant administrative or accounting training are welcome to apply.

Key Responsibilities

• Scan and organise receipts, invoices and other financial documents, ensuring they are complete and properly approved.
• Check and prepare customer service vouchers, including verifying expiry dates and vehicle chassis numbers against the relevant records.
• Scan and index payment vouchers together with their supporting documents according to the required filing conventions.
• Maintain electronic and physical finance records in an organised and systematic manner.
• Assist with filing of fixed asset invoices and related supporting documents.
• Follow up with relevant departments on missing invoices, approvals, signatures or supporting documents.
• Ensure documents are properly maintained and can be retrieved efficiently when required.
• Assist with audit document retrieval, photocopying and other general Finance administrative duties.
• Handle financial and customer information with confidentiality and discretion.
• Perform other administrative duties as assigned by the Finance team.

Requirements

• GCE N/O Level, NITEC, Diploma or equivalent qualification in Accounting, Business Administration or a related field.
• 1–2 years of Finance Administration, Accounts Support or document-control experience is preferred, but candidates with less experience may be considered.
• Fresh graduates with relevant training or strong administrative skills are welcome to apply.
• Basic understanding of invoices, receipts, payment vouchers or financial documents will be an advantage.
• Comfortable using Microsoft Excel, email, scanners and PDF/document management tools.
• Good attention to detail and accuracy.
• Organised, dependable and able to handle routine administrative tasks.
• Good communication and follow-up skills.
• Able to work independently as well as as part of a team.