Finance admin

Job Summary

The Finance Admin is responsible for providing administrative support to the Finance Department by processing financial documents, encoding service invoices, verifying collections, maintaining records, and ensuring the smooth execution of daily finance operations.

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Duties and Responsibilities

A. Financial Administration

• Encode service invoices accurately into the accounting or finance system
• Verify and reconcile bank against issued service invoices
• Prepare and organize payment requests and supporting documents
• Maintain accurate and updated financial records and files

B. Documentation & Record Management

• File, scan, and organize finance-related documents for easy retrieval
• Ensure completeness and accuracy of supporting documents before processing
• Maintain confidentiality of financial records and information

C. Office & Administrative Support

• Monitor and manage office supplies for the Finance Department
• Prepare purchase requests for finance office supplies when needed
• Coordinate with suppliers and internal departments regarding finance-related requirements
• Provide administrative support to the Accounting, Treasury, and Finance teams

D. Reporting & Compliance

• Assist in preparing financial reports and reconciliations as assigned
• Support month-end and year-end closing activities by organizing required documents
• Assist during internal and external audits by providing necessary records and documentation
• Ensure compliance with company policies and finance procedures

E. Other Duties

• Perform data entry and other clerical tasks related to finance operations
• Assist in process improvement initiatives within the Finance Department
• And any duties that may be assigned from time to time

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Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related field
• At least 1–2 years of experience in finance, accounting, or administrative support is preferred
• Experience in invoice processing, bank reconciliation, or financial documentation is an advantage
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Familiarity with accounting software or ERP systems is an advantage
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Good communication and interpersonal skills
• High level of integrity and ability to maintain confidentiality