Finance-Admin

1. Petty Cash Management

• Maintain and safeguard the company’s petty cash fund.
• Release petty cash for approved small expenses.
• Ensure all petty cash releases have proper request forms and approvals.
• Record all petty cash transactions in the petty cash logbook or system.
• Monitor petty cash balance and request replenishment when necessary.

2. Disbursement Processing

• Prepare disbursement vouchers (DV) for payments and reimbursements.
• Verify supporting documents such as receipts, invoices, and approval forms.
• Coordinate with finance or accounting for payment processing.
• Maintain organized records of all disbursement documents.

3. Liquidation of Cash Advances

• Collect and review liquidation reports from employees who received cash advances.
• Verify completeness and authenticity of receipts and supporting documents.
• Prepare liquidation summaries for approval.
• Ensure liquidation is submitted within company policy timelines.

4. Purchasing Assistance

• Process purchase requests (PR) from departments.
• Source suppliers and request price quotations when needed.
• Prepare purchase orders (PO) for approval.
• Coordinate with suppliers regarding orders and deliveries.
• Check delivered items against purchase orders and receipts.

5. Documentation and Record Keeping

• Maintain accurate filing of financial and purchasing documents.
• Ensure records are organized for easy retrieval and auditing.
• Assist during internal or external audits when required.

6. Administrative Support

• Provide general administrative assistance to the Admin/Finance department.
• Prepare reports related to petty cash, expenses, and purchases.
• Perform other related duties assigned by management.