Finance Admin

Job ID

295960

Posted

14-Sep-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance

Location(s)

Tokyo - Tokyo - Japan

Job Summary

• The purpose of this position is to administer and coordinate office operational processes and programs to support a defined business unit. Under the direction of a business unit leader, provides support related to budgeting and expense control, HR administration, office facilities and day-to-day operations.

Essential Duties And Responsibilities

• Monitors department operations and procedures related to budget, financials, office expenses, personnel, information management, filing systems, requisition of supplies, and other administrative services.
• Monitors business unit expenses and budget. Research and resolve expense concerns to ensure accurate reporting and payment. May assist in developing operating budget by preparing historical summaries or researching costs.
• Reviews work processes to ensure compliance with business standards and to identify improvements. Works with others to develop improvements to create timely and efficient workflow for the department.
• Maintains appropriate records to support the business unit. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of departmental records.
• Maintains office equipment and supplies for the business unit. Research recommends and arranges installation of equipment replacements or upgrades. May train departmental employees on use of software applications and pertaining technology.
• Coordinates meetings and events for the unit. May arrange for meeting services such as site selection, catering, etc. Prepares and ensures availability of materials to support the event or meeting objectives.
• Reviews and maintains contract files appropriate for the business. May negotiate contracts and terms with customers and outside vendors.
• Interprets policy and procedures for the assigned department.
• Other duties may be assigned.

Qualifications

• High school diploma or general education degree (GED) required. Minimum 2-3 years of related experience.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite.

Service line: GWS Segment