Finance Admin

1. Finance Document Management

• Maintain proper logging, filing, and storage of Finance documents to ensure that records remain organized, secure, and easily retrievable when requested.
• Ensure all documents are properly indexed and can be retrieved within the required timeframe upon request.

2. Administrative Support to Finance Operations

• Provide administrative assistance to the Finance team including Accounts Payable,Accounts Receivable, Purchasing, and Inventory functions.
• Ensure assigned administrative tasks are completed within agreed service timelines.

3. Records Accuracy and Control

• Maintain accuracy and completeness of Finance records by ensuring:
• Support Finance in maintaining documentation readiness for audits, internal reviews, and regulatory compliance.

4. Finance Coordination and Document Flow

• Coordinate with internal departments to facilitate the smooth flow of documents required by Finance operations. This includes receiving, routing, and tracking documents submitted by branches, departments, or external parties.
• Ensure that required documents reach the appropriate Finance personnel in a timely manner.

5. Workspace and Administrative Organization

• Maintain the organization of the Finance Department workspace, including document storage areas and filing systems.
• Ensure office supplies and administrative materials required by the Finance team are monitored and replenished as needed to support uninterrupted operations.

6. Support to Finance Leadership

• Provide administrative assistance to the Finance Supervisor and Finance Manager for documentation, coordination, and operational support requirements related to Finance activities.

Qualifications

• Bachelor's degree in any business-related course (Accountancy, Management Accounting, Financial Management, Business Administration, or similar)
• At least 1 year of experience in finance, accounting, or office admin support (fresh graduates with relevant OJT may be considered)
• Working knowledge of basic accounting concepts (debits/credits, AP/AR, reconciliation)
• Proficient in Google Sheets or Excel (lookups, filters, pivot tables)
• Strong attention to detail and accuracy with numbers and documents
• Organized, able to handle filing, records, and deadlines across multiple departments
• Good written and verbal communication in English and Filipino
• Willing to report on-site at the office

Preferred:

• Experience with an ERP system, ideally Odoo
• Familiarity with BIR forms, official receipts, and invoice compliance
• Experience handling petty cash, liquidations, and supplier documents
• Background in retail, F&B, or distribution

Benefits:

• Employee discount
• Health insurance
• On-site parking

Work Location: In person