Finance Admin

Job Requirements

1. Financing Application & Documentation

• Assist in the preparation of cash flow projections and supporting schedules for financing applications.
• Assist in completing financing application forms and other documentation required by banks and financial institutions.
• Compile supporting documents for financing applications, including financial statements, bank statements, project documents, contracts, invoices and other relevant documents.
• Maintain proper records and filing of financing applications, approval letters, facility agreements and related documents.
• Monitor outstanding documents and follow up internally to ensure timely submission to banks and financial institutions.
• Assist in tracking the status of financing applications, approvals, documentation and disbursements.

2. Cash Flow & Treasury Monitoring

• Assist in preparing and updating daily, weekly and monthly cash flow schedules.
• Monitor company bank balances, expected collections and upcoming payment obligations.
• Assist in tracking financing utilisation, available facility limits and outstanding financing balances.
• Maintain schedules for financing repayments, profit/interest payments and other banking obligations.
• Assist in monitoring maturity dates, repayment dates and other important treasury deadlines.
• Prepare basic treasury reports and schedules for management review.

3. Banking Operations

• Assist with day-to-day banking matters and correspondence with banks and financial institutions.
• Prepare documents required for bank account administration, banking facilities and other treasury-related matters.
• Assist in monitoring incoming and outgoing transactions across company bank accounts.
• Maintain updated records of banking facilities, bank accounts and authorised signatories.
• Coordinate with bankers on documentation, transaction status and other operational matters when required.

5. Compliance

• Ensure proper documentation and filing of all finance, banking and company-related documents in accordance with internal requirements.
• Assist in KYC, compliance questionnaires and annual reviews required by banks and financial institutions.
• Monitor validity and expiry dates of company documents, licences, banking facilities and other relevant records.
• Verify supporting documents such as invoices, Purchase Orders, Delivery Orders and payment records to ensure completeness and accuracy.
• Assist in audit and compliance requirements by preparing supporting documents and following up on outstanding information with relevant departments.

4. Letters & Correspondence

• Draft letters and emails relating to financing and banking matters.
• Prepare instruction letters, financing requests, consent requests, confirmation letters and other treasury-related correspondence.
• Assist in preparing responses to queries raised by banks and financial institutions.
• Ensure correspondence and supporting documents are properly recorded and filed.

5. Commercial & Supporting Documents

• Prepare invoices, Delivery Orders (DO), quotations and Purchase Orders (PO) based on approved information and supporting documents.
• Ensure the details, quantities, amounts and supporting information in commercial documents are accurate.
• Maintain proper filing and tracking of invoices, DOs, quotations and POs.
• Coordinate with relevant departments to obtain supporting documents required for financing or banking purposes.

6. Treasury Administration

• Maintain systematic physical and electronic filing for treasury and financing documents.
• Update financing trackers, facility utilisation schedules, repayment schedules and document checklists.
• Monitor expiry and renewal dates for banking facilities and related documentation.
• Assist in preparing documents for annual reviews and renewal of banking facilities.
• Perform data entry, document scanning, printing, photocopying and other administrative duties relating to Finance and Treasury.
• Ensure confidential financial and banking information is properly handled and maintained.

7. Internal Coordination

• Liaise with Accounts, Finance, Project, Procurement and other departments to obtain information required for treasury activities.
• Follow up on outstanding documents, invoices, claims and other information required for financing submissions.
• Assist the Treasury team in preparing information and supporting schedules requested by management.
• Perform other Finance and Treasury duties assigned by the immediate superior from time to time.

Requirements

• Diploma or Bachelor’s Degree in Finance, Accounting, Banking, Business Administration or a related field.
• Fresh graduates are encouraged to apply; candidates with 1–2 years of relevant experience will have an advantage.
• Basic knowledge of accounting principles and financial statements.
• Basic understanding of banking products, financing facilities and banking transactions.
• Good working knowledge of Microsoft Excel, Word and PowerPoint.
• Able to prepare basic cash flow schedules and perform financial calculations.
• Good written communication skills in Bahasa Malaysia and English.
• Detail-oriented and comfortable handling financial documents and numerical information.
• Able to manage multiple tasks, follow up on outstanding matters and meet deadlines.
• Willing to learn about corporate banking, project financing and treasury operations.

Preferred Skills

• Basic understanding of working capital financing, overdraft, bridging financing and other banking facilities.
• Familiarity with invoices, Purchase Orders, Delivery Orders and quotations.
• Basic ability to read financial statements and bank statements.
• Good Excel skills, including formulas, tables and basic financial schedules.
• Strong documentation, filing and follow-up skills.
• Good communication skills when dealing with internal departments and external parties.
• High level of confidentiality, accuracy and responsibility when handling financial information.

Pay: From RM2,200.00 per month

Benefits:

• Free parking
• Meal provided
• Opportunities for promotion

Application Question(s):

• What is your notice period?
• What is your expected salary?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Related: 2 years (Required)

Work Location: In person