Finance Admin Specialist

Job Responsibilities

• Provide general administrative and coordination support to the Department Head and team.
• Coordinate with Admin Assistants and concerned departments regarding accounts payable, accounts receivable, billing, payment monitoring, and other administrative requirements.
• Monitor and update accounts payable and accounts receivable records, ensuring accuracy and timely processing.
• Review and validate Requests for Payment (RFPs) and supporting documents prior to Department Head approval.
• Coordinate with concerned stakeholders regarding billing discrepancies, payment concerns, check releases, and other financial-related matters.
• Monitor payments and administrative obligations, including utilities for unsold accounts, real property tax (RPT), insurance, and other related expenses.
• Ensure timely processing of billings from service providers in accordance with committed service level agreements (SLAs).
• Prepare, organize, and maintain documents and records related to billing, payments, turnover, inventory, and other administrative activities.
• Assist in turnover and commercial activities in coordination with CHG, Marketing, SPTMG, PMD, and other concerned teams.
• Support marketing requirements for horizontal and vertical projects, including the timely processing and monitoring of site viewing and cleaning requests through the IAMD system.
• Coordinate with on-site manpower and service providers for scheduled cleaning, clearing, pest control, termite prevention, pull-out activities, unit maintenance, and other upkeep requirements.
• Monitor manpower schedules and activities and assist in ensuring efficient resource allocation.
• Provide scheduling and logistical support, including calendar management, vehicle requests, site activities, and other team requirements.
• Support operations punch listing, site inspections, inventory-related activities, and other field or administrative requirements as needed.
• Assist in price research, liquidation follow-ups, auction coordination, and other commercial or administrative activities.
• Prepare monthly and annual accomplishment reports, operational reports, data summaries, and other reportorial requirements.
• Maintain accurate and organized hard copy and digital filing systems to ensure efficient retrieval and record management.
• Provide real-time updates on schedules, system requests, operational changes, and other relevant activities.
• Draft and release administrative reports, memoranda, correspondence, and other documentation as required.
• Recommend and implement process improvements, including the use of technology and system tools to improve administrative, monitoring, and recording processes.
• Perform other related duties and responsibilities as may be assigned by the immediate superior from time to time.

Job Qualifications

• Graduate of Business Administration, Management, Accounting, or any related business course.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, coordination, documentation, and monitoring skills.
• Good numerical and analytical skills, with the ability to monitor financial and administrative records accurately.
• Excellent communication and interpersonal skills.
• Detail-oriented, organized, and capable of handling confidential information with professionalism.
• Able to manage multiple tasks and priorities in a fast-paced work environment.
• Strong follow-through and coordination skills when dealing with different departments, service providers, and stakeholders.
• Willing to render overtime and perform field/site coordination when necessary.
• Experience in real estate, property management, construction, finance, or general administration is an advantage.
• Willing to work onsite in Southwoods, Biñan, Laguna.