Finance Administer (Entry)

Job Summary

We are seeking a proactive and detail-oriented Finance Administer (Entry) to join our dynamic finance team. This entry-level role offers an exciting opportunity to develop foundational skills in accounting and financial management within a fast-paced environment. As a key contributor, you will assist with daily financial operations, ensure data accuracy, and support compliance with accounting standards. Your enthusiasm for numbers and commitment to confidentiality will help drive the organization’s financial integrity and operational efficiency.

Responsibilities

• Respect the confidentiality of our members, our customers, and the Cooperative.
• Follow the law; and the bylaws, policies and procedures of the Cooperative.
• Office administration: Support finance office co-workers including answering phones, answering general customer, client, and co-worker inquiries, filing, and data entry.
• Cash and Credit Card Reconciliation: Ensure accurate and timely reconciliation of cash, coupon and credit card receipts collected through driver waybills.
• Waybill Reconciliation: Ensure accurate and timely reconciliation of driver waybills.
• Liaison with the Dispatch Office: Work with dispatch office workers to ensure proper billing of accounts, including special billing, account notes, and special rates; and to ensure the accuracy of Telops data for billing and payroll purposes.
• Accounts payable processing :​ Work with purchasers to ensure proper documentation and authorization.
• Accounts receivable processing: Work with clients to ensure proper documentation, authorization and billing.
• Payroll processing.:​ Work with staff and employees to ensure accurate and timely delivery of payroll services.
• Bank and credit card reconciliation: Assist the Finance Manager to ensure accurate and timely reconciliation of all cash and credit card accounts.
• Monthly Financial Statements: Assist the Finance Manager to ensure accurate and timely reports to the Board of Directors.
• Financial Reporting: Assist the Finance Manager to ensure accurate and timely submission of Finance reports.
• Maintain a regular schedule within the limits of this Job Description.
• Participate in the evaluation process as requested.
• Make decisions and take actions that further the strategic goals of the Cooperative.
• Maintain and document Finance Office systems.
• Participate in the development of Finance Office systems.
• Additional duties as directed by the ​Finance Manager.​
• Review, refine, and document systems and processes to ensure an efficient and effective use of time and cooperative resources.
• Receive approval in writing or by email from before working hours that will incur Overtime wage expense.

Qualifications

• Curiosity and a desire to learn.
• Ability to work independently within established procedures.
• Ability to learn finance office tasks.
• Ability to organize and follow through on complex processes.
• Attention to detail and deadlines.
• Work well in a team atmosphere.
• Data entry and word processing skills, especially knowledge of Excel​.
• Excellent communications and customer service skills.
• Demonstrated excellence in paperwork.

Pay: $18.00 - $20.00 per hour

Expected hours: 10.0 – 40.0 per week

Work Location: In person