Finance Administration Assistant

About the role

The purpose of this role is to provide accurate and timely Accounts Payable, Accounts Receivable and administrative support to the Finance Department. The Accounts Assistant is responsible for assisting with invoice processing, account maintenance, and general finance administration in accordance with company policies and procedures.

As an integral member of the finance team, the role contributes to the efficient operation of financial processes and the delivery of high-quality support services to the business.

Key responsibilities

Accounts Payable

• Receive, review and process supplier invoices, including invoice coding and completion of the authorisation-to-pay process.
• Verify purchase order requirements in accordance with company policies and procedures.
• Download invoices and supporting documentation from email systems and company portals.
• Prepare, rename, stamp and file invoices in accordance with document management procedures.
• Accurately enter invoice data into excel and company systems.
• Assist with invoice filing, archiving and records management.

Accounts Receivable

• Download customer remittances and supporting documentation from email systems.
• Process customer receipt information.
• Support customer account maintenance and administration activities.
• Assist with revenue importing and customer reporting spreadsheets.

Reporting & Finance Administration

• Maintain weekly and monthly finance reporting spreadsheets and databases.
• Maintain payroll reporting spreadsheets and update weekly payroll general ledger reporting information as required.
• Update monthly customer profit and loss reporting information.
• Download and update weekly profit and loss reports and distribute reports to managers as required.
• Assist with the preparation and maintenance of environmental sustainability reporting data.
• Perform data entry and data transfer activities between company systems.
• Maintain accurate financial records and supporting documentation.
• Assist the Finance Team to meet reporting and administrative deadlines.

Administration & Compliance

• Provide general administrative support to the Finance Department as required.
• Maintain confidentiality of financial and business information.
• Demonstrate a commitment to Workplace Health and Safety within the scope of the role.
• Comply with all company policies, procedures and legislative requirements.
• Undertake other reasonable duties as directed by management.

Qualifications

• Graduate of accounting, business and any related course.

• Experience within transport, logistics, warehousing or a multi-site business environment.

• Familiarity on the software's such as Finpro, SAAS / Sun Systems

• Experience in an Accounts Payable, Accounts Receivable, Accounts Assistant or similar finance administration role.

• Experience using accounting and financial management systems.

• Demonstrated experience in accurate data entry and financial record maintenance.

• Strong administrative, organisational and time management skills.