Finance Administration Coordinator

●      Location: Cape Town (Hybrid: 2 days office / 3 days WFH.

Note: Full-time office attendance is required for the initial 2-week onboarding period. )

●      Working Hours: Monday to Friday, 08:00 – 16:00

●      Remuneration: R15,000 – R20,000 per month (depending on experience)

●      Contract Duration: October 2026 – December 2026 (3-Month Fixed-Term Contract)

Brand Influence Agency is seeking an experienced, meticulous Finance & Administration Coordinator to join our team in Cape Town on a 3-month fixed-term contract from October to December 2026 (immediate availability preferred).

For over 15 years, Brand Influence has been South Africa’s leading community-powered influencer marketing agency. We bridge data, behavioral strategy, and creative execution to connect major local and global brands with consumer communities across Beauty Bulletin, Brand Advisor, and Service Insider.

Position Overview

The Finance & Administration Coordinator plays a vital role in ensuring administrative efficiency, governance, and seamless alignment between our finance, operational, and business development teams. Reporting directly to the Finance Controller, this position supports the maintenance of accurate financial records via Chase and Sage while overseeing general office administration.

Key Responsibilities

●      Commercial & Financial Administration: Create and maintain campaign job bags, cost estimates, purchase orders, and client/supplier invoices using Chase.

●      Accounting & Reconciliations: Capture non-campaign and supplier invoices in Sage; manage accounts receivable and accounts payable; conduct weekly bank reconciliations, cashbook processing, and petty cash/card reconciliations.

●      Credit Control & Cash Flow Management: Review weekly debtors and creditors age analyses, conduct account reconciliations, follow up on overdue customer balances, and provide the Finance Controller with weekly cash flow and working capital information, including expected debtors collections and upcoming supplier payments.

●      Creator & Supplier Payments: Verify banking/tax details and prepare fully supported weekly creator payment batches for approval.

●      Compliance & Governance: Support month-end cut-offs, collate VAT return documentation, and ensure new client, supplier, and creator onboarding documents are fully verified.

●      Office & Operational Coordination: Manage office supply procurement, coordinate maintenance and annual cleaning services, log IT support requests, and oversee leave administration in line with payroll requirements.

Requirements & Qualifications

●      Education & Experience: Grade 12 (Matric) essential; formal bookkeeping qualification advantageous. Minimum 2 years of dedicated finance and administration experience, with proven proficiency in Accounts Receivable and Accounts Payable.

●      Software Proficiency: Strong working knowledge of Sage and Intermediate Excel required. Hands-on experience with Chase agency management software is advantageous.

●      Industry Context: Prior experience within an agency or media environment is preferred.

●      Core Competencies: Exceptional attention to detail, robust problem-solving capabilities, professional communication skills for debtor management, and strict discretion regarding confidential data.

●      Remote Infrastructure: A reliable home internet connection and backup power solution are required for remote work days.

Please apply by adding your CV to this job application on LinkedIn.