Finance Administration Coordinator

Manning Personnel Group is working with a services company as they are actively seeking a Finance & Administration Coordinator. Reporting to the General Manager, the Finance & Administration Coordinator is responsible for managing the day-to-day accounting and administrative functions. This position oversees bookkeeping, payroll administration, financial reporting, insurance administration, and employee onboarding documentation while ensuring accurate financial records and efficient business operations.

The Finance & Administration Coordinator provides financial and administrative support by maintaining organized financial systems, preparing timely reports, coordinating business documentation, and assisting with operational and administrative priorities throughout the year.

This position requires a highly organized, detail-oriented professional with strong accounting knowledge, excellent administrative skills, sound judgment, discretion, and the ability to effectively manage multiple priorities in a dynamic environment.

Key Responsibilities

Accounting & Financial Management

• Maintain accurate and organized financial records and ensure all financial transactions are properly recorded in accordance with generally accepted accounting principles (GAAP).
• Manage the general ledger, journal entries, account reconciliations, and month-end closing activities.
• Process accounts payable and accounts receivable, ensuring timely payments, collections, and accurate recordkeeping.
• Monitor cash flow and assist with cash management activities to support ongoing site operations.
• Assist leadership with budgeting, financial planning, and analysis. This includes but is not limited to preparing accurate financial analyses and reports that support operational planning and informed business decisions.
• Coordinate with external accountants, auditors, and tax professionals as needed.
• Ensure compliance with established accounting procedures, internal controls, record retention policies, and applicable financial regulations.

Insurance & Risk Administration

• Assist with managing insurance policies for the organization.
• Coordinate renewals and maintain relationships with insurance brokers and carriers.
• Assist leadership in evaluating insurance coverage to ensure appropriate protection for organizational assets and operations.
• Maintain insurance records, certificates, and policy documentation.

Payroll & HR Administration

• Process payroll accurately and on schedule.
• Maintain payroll records and ensure compliance with applicable federal, state, and local payroll regulations.
• Assist with coordinating employee onboarding documentation for year-round and seasonal employees, including I-9 forms, W-4s, and other required employment paperwork.
• Maintain confidential employee records and personnel files.
• Coordinate benefit-related documentation and administrative processes as assigned.

Administrative Support

• Coordinate and maintain contracts, agreements, licenses, permits, and other organizational records.

Qualifications

• Bachelor’s degree in Accounting, Finance, or equivalent experience.
• 5+ years of progressive accounting experience;
• Strong Excel and comfort with month-end workpapers, flux analysis, and basic cash forecasting.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.