Finance Administration Officer

At SSR we are committed to providing our customers with the highest level of rail freight service whilst still maintaining our reputation for safety. As a rail freight service operator, we strive to deliver assets of the highest quality, while also providing overall quality of service that is second to none. This includes heavy haulage rail freight services in Australia, grain and coal haulage and locomotive and rollingstock maintenance.

We at SSR believe an employee isn't just a name on our books, but rather a valued member of a bigger corporate family - they are a critical aspect of our business, directly relating to the success of SSR. Therefore, we are excited to invite applications for a full time Finance Administration Officer to join the team at our Bendigo Head Office.

The Finance Administration Officer is responsible for providing accurate and timely financial administration support across accounts payable, bank reconciliations, payroll administration support, and general finance functions. This role contributes to the efficient operation of the Finance Department by maintaining financial records, processing transactions, assisting with reconciliations, and supporting various administrative activities.

This role will provide the successful applicant with a great opportunity to build on their career, and to be part of a dedicated and dynamic team.

Duties involved, but not limited to:

• Bank Reconciliations

  • Perform daily, weekly, and monthly bank reconciliations.
  • Investigate and resolve discrepancies between bank statements and accounting records.
  • Maintain accurate cash and banking records.
  • Assist with cash flow reporting and monitoring of bank transactions.

  Accounts Payable Administration

  • Purchase Order reconciliation to invoices
  • Maintain up-to-date vendor records and filing systems.
  • Administer the corporate credit card management system, including reviewing and monitoring expense submissions
  • Respond to supplier enquiries in a professional and timely manner.

  Finance Data Entry and Processing

  • Perform accurate data entry of financial transactions into accounting systems.
  • Process journals and adjustments as directed.
  • Maintain financial records and supporting documentation.
  • Ensure data integrity and compliance with company policies and procedures.
  • Assist with month-end and year-end finance activities.

  Payroll Administration Support

  • Support payroll processing activities as directed.
  • Provide administrative support for payroll-related enquiries.

  General Finance Administration Support

  • Maintain electronic and hard-copy finance filing systems.
  • Prepare reports, spreadsheets, and supporting documentation.
  • Assist with audit preparation and requests for information.
  • Monitor finance email inboxes and respond to routine enquiries.
  • Support the Finance team with administrative tasks

The successful applicant must demonstrate the following:

• 2+ years experience in a finance support role/bookkeeping role, or similar
• Previous experience in a dynamic, fast pace environment, with the ability to meet tight deadlines
• Strong Microsoft Excel skills and experience using accounting systems
• Excellent communication and interpersonal skills
• High attention to detail with strong reconciliation and problem solving sills
• Professional and reliable work ethic
• Friendly, approachable personality who enjoys being part of a close knit supportive team
• Current National Police Check or willingness to obtain one

Please submit your application, including resume and covering letter addressing the key requirements via Seek.