Finance Administrator (Billing)

We are currently representing a leading global Financial Services firm in the appointment of high-calibre professionals as part of a period of strategic growth and investment.

Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint.

This is an opportunity to join a business that combines the agility of a growth platform with the credibility, client base and governance of a market leader.

Working as part of a collaborative global finance team, you’ll report directly to the Billing Manager and receive comprehensive training on Oracle, one of the world’s leading enterprise finance systems.

This is an excellent opportunity for someone with administrative experience in a financial services environment who looking to build strong foundations in finance operations within a global organisation.

Key Responsibilities

• Preparing invoices for a designated portfolio of clients and ensuring they are issued accurately and on time
• Maintaining correct and up‑to‑date billing information
• Assisting with annual and bi‑annual billing cycles
• Preparing consolidated statements for larger clients
• Liaising internally to resolve billing-related queries
• Managing the finance mailbox to ensure requests are actioned promptly
• Running exception reports to ensure accuracy of billing data
• Supporting and helping train assistants and interns
• Investigating unreconciled items and escalating issues when needed
• Assisting with ad hoc financial tasks as required
• Helping to chase outstanding receivables

Skills, Knowledge and Expertise

• Recent administrative and/or accounting experience within a financial services environment
• Experience with Oracle, Viewpoint, SSRS or e‑billing portals is beneficial, but not essential
• Strong written and verbal English communication skills at a business‑proficient level
• Strong knowledge of Excel, Word and Outlook
• Strong written and verbal communication skills
• Good analytical and problem‑solving ability
• Ability to multitask and manage time effectively, especially when working to deadlines

About About Instant Impact Instant Impact helps organisations turn talent into a competitive advantage. We do this through two core solutions:

• Impact Talent: our embedded recruitment solution that blends expert in‑house teams with a modular, AI‑powered tech stack to build high‑performing TA functions and deliver consistent hiring outcomes.
• Impact X: our Executive Search solution, designed to connect organisations with exceptional senior leaders who drive transformation and growth.

How We Work: At Instant Impact, our approach is shaped by three core principles that guide everything we do:

• Growth Mindset: We believe in continuous improvement, for ourselves, our teams, and our clients. Every challenge is a chance to learn, innovate, and raise the bar.
• Accountability: We own our commitments. From hitting SLAs to developing our people, we do what we say we'll do and we measure what matters.
• Pace & Collaboration: Speed wins, but not at the expense of quality. We work closely together across teams, with clients, and with candidates to move faster and smarter.