Finance Administrator

On behalf of ONS, we are looking for a Finance Administrator (INSIDE IR35) for a 4 Month contract based in Newport 2 days per week office attendance.

The Office for National Statistics (ONS) is the UK’s largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime and migration.

This Finance Administrator role is responsible for processing supplier invoices, matching them to purchase orders, resolving payment issues, and acting as the main contact for a portfolio of suppliers. The position supports the wider Finance, Planning and Performance team, ensuring invoices are processed accurately and on time while maintaining strong relationships with suppliers and internal stakeholders.

The role uses Oracle Fusion, Excel, and SharePoint and requires flexibility to support payment runs, inbox management, reconciliations, and telephone cover

As a Finance Administrator, your main responsibilities will be:

• Entering supplier invoices onto the accounts payable ledger in a timely manner to meet Government Prompt Payment targets
• Validating colleagues invoice entry on a daily basis
• Completing the daily payment run by compiling all invoices to be paid and filing them once approved
• Monitoring the AP inbox and resolving or directing queries to the appropriate person
• Processing the daily post by assigning VAT, prepayment and fixed asset treatment to each invoice
• Reconciliation of supplier statements against invoices received
• Maintain the invoices on-old report ensuring that the information is accurate and timely: this will be reviewed each week
• Working flexibly across the team and adapting quickly to meet changing priorities and demands
• Query resolution through interaction with both procurement and external suppliers and providing ad-hoc support to finance colleagues

Essential:

• Active SC Clearance
• Accounts Payable and invoice processing experience.
• Invoice-to-purchase order matching.
• Supplier and stakeholder relationship management.
• Reconciliation and problem-solving skills.
• Attention to detail and accuracy.
• Experience with finance systems (ideally Oracle Fusion).
• Good Excel and Microsoft Office skills.
• Strong communication and organisational abilities.
• Ability to work in a fast-paced environment and meet deadlines

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a member of the Disability Confident Scheme, ONS guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

ONS guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".