Finance Administrator

About WWOTC

World Water Operator Training Company (WWOTC Inc.) delivers professional training and certification preparation for water and wastewater operators across Canada.

Position Overview

The Finance Administrator is responsible for day-to-day financial administration, including accounts receivable, accounts payable, invoicing, reconciliations, expense processing, and maintaining accurate records in QuickBooks Online.

The role also manages post-training event closeout, including paperwork, receipts, preparing certificates, processing expenses, and ensuring records are complete.

Key Responsibilities

• Manage Accounts Payable and Accounts Receivable
• Generate customer invoices and process customer payments
• Monitor outstanding accounts and follow up on collections
• Process vendor payments, refunds, credits and deposits
• Reconcile bank and credit-card transactions in QuickBooks Online
• Process and maintain instructor and staff expense documentation
• Maintain accurate and organized financial records in QuickBooks Online
• Receive and review completed training paperwork from instructors
• Prepare and issue certificates of completion
• Complete required post-training data entry and regulatory reporting
• Maintain organized financial and completed-event records

Requirements

• Post-secondary education in accounting, bookkeeping, business administration
• 3+ years of related experience and/or training.
• Collections/Payable/Payroll experience
• Strong knowledge of general accounting principles
• Experience and a strong background in QuickBooks online
• Strong organizational skills.
• Strong communication skills (both verbal and written).
• Ability to work effectively alone and prioritize.
• Strong analytical ability.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and QuickBooks
• Proficient in one or more Ai LLM's

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Application question(s):

• Are you able to work full time in the office located in Windsor ON

Experience:

• Finance: 3 years (required)
• Accounts Receivable / Accounts Payable: 1 year (required)
• Microsoft Excel: 3 years (required)
• QuickBooks Online: 2 years (required)

Language:

• English (required)

Work Location: In person