Finance Administrator

Property Payments Administrator

Mayfair, London | £29,000 - £34,000 | 12-Month FTC strong potential to go perm

Hybrid Working: 4 Days Office / 1 Day Home

An exciting opportunity has arisen for a highly organised and detail-oriented Property Payments Administrator to join a busy Property Finance team supporting a large international retail property portfolio of a world renown high street retailer. This role is ideal for someone with experience in finance administration, accounts payable, procurement, or property administration who enjoys working in a fast-paced environment and managing multiple priorities.

The Role

As Property Payments Administrator, you will provide essential administrative and operational support across a large-scale property portfolio, ensuring the smooth delivery of day-to-day finance activities. Working closely with finance, procurement and property teams, you will play a key role in payment processing, purchase order management, supplier administration and financial record keeping.

Key Responsibilities

• Support the administration of property finance activities across an extensive international property portfolio.
• Assist with the processing of rent, service charges, insurance costs, property taxes and other lease-related payments.
• Prepare and maintain finance trackers, schedules and operational reports.
• Raise purchase requisitions and assist in the creation, monitoring and closure of purchase orders.
• Coordinate supplier set-up requests, bank detail amendments and landlord or managing agent updates.
• Monitor invoice approval workflows and follow up on outstanding approvals.
• Maintain accurate finance records and documentation across internal systems.
• Prepare supporting documentation for payments, reconciliations and audits.
• Respond to finance and payment queries, escalating complex issues where necessary.
• Support monthly reporting by preparing expenditure summaries and KPI information.
• Assist with finance projects, system improvements and process enhancement initiatives.
• Ensure all activities comply with company financial controls, governance requirements and established processes.

About You

You will be a proactive and organised professional with excellent attention to detail and a strong administrative background.

Essential Skills & Experience

• Experience within finance administration, accounts payable, procurement or a similar administrative role.
• Good understanding of invoice processing and purchase order administration.
• Strong organisational skills with the ability to manage multiple deadlines.
• Excellent attention to detail and accuracy.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong communication and relationship-building skills.
• Ability to work effectively both independently and as part of a team.

Desirable

• Experience within a property, retail or multi-site business environment.
• Exposure to finance systems and supplier management processes.

What's on Offer?

• Salary of £29,000 - £34,000 depending on experience.
• 12-month fixed-term contract.
• Hybrid working with 4 days in the office and 1 day working from home.
• Prime Mayfair location.
• Opportunity to join a well-established and highly successful international business.
• Exposure to a broad range of property finance and payment processes within a dynamic environment.

If you are an organised administrator with finance experience and a keen eye for detail, we'd love to hear from you.