Finance and Accounting Assistant

Job Summary

The Finance and Accounting Assistant is responsible for supporting the company's financial operations by ensuring accurate recording of financial transactions, timely processing of payments and collections, maintaining financial records, and assisting in financial reporting. The role works closely with internal departments and external stakeholders to ensure compliance with company policies, accounting standards, and regulatory requirements while contributing to efficient financial management.

Key Duties and Responsibilities

Financial Transactions

• Process accounts payable and accounts receivable transactions accurately and on time.
• Prepare and record journal entries in accordance with accounting standards.
• Verify invoices, billing documents, and payment requests before processing.
• Monitor outstanding receivables and coordinate collection activities when necessary.
• Assist in processing employee reimbursements and petty cash replenishments.

Financial Reporting

• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Reconcile bank accounts, general ledger accounts, and subsidiary ledgers.
• Maintain accurate financial records and supporting documentation.
• Prepare schedules and reports required by management.
• Help with internal and external audits

Budgeting & Cost Control

• Assist in monitoring departmental budgets and expenditures.
• Analyze expenses and identify unusual variances.
• Support cost-saving initiatives through financial analysis.
• Prepare financial data for budget planning and forecasting.

Compliance & Documentation

• Ensure compliance with company financial policies and accounting procedures.
• Maintain organized and confidential financial records.
• Assist in internal and external audits by preparing required documentation.
• Support compliance with tax regulations and statutory reporting requirements.

Cash Management

• Monitor daily cash balances, transactions and expenses.
• Prepare payment vouchers, checks, and electronic payment requests.
• Record cash receipts and disbursements accurately.
• Assist in cash flow monitoring and reporting.

Financial Analysis

• Prepare financial analyses and reports to support management decision-making.
• Identify discrepancies and recommend corrective actions.
• Assist in preparing financial forecasts and performance reports.
• Support special finance projects and process improvement initiatives.

Stakeholder Coordination

• Coordinate with banks, suppliers, clients, and government agencies regarding financial transactions.
• Work closely with HR, Operations, Procurement, and other departments to ensure timely financial processing.
• Respond to finance-related inquiries from internal and external stakeholders.

Qualifications:

Education

• Bachelor's degree in Accountancy, Financial Management, Accounting Technology, Finance, Business Administration, or a related field.

Experience

• 1–3 years of experience in finance, accounting, bookkeeping, or a related role.

Technical Skills

• Proficiency in Microsoft Excel, including formulas, PivotTables, and basic financial analysis.
• Familiarity with accounting software
• Knowledge of bookkeeping, financial reporting, and bank reconciliation.
• Basic understanding of Philippine taxation and statutory compliance is an advantage.

Core Competencies

• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Integrity and ability to maintain confidentiality of financial information.
• Strong communication and interpersonal skills.
• Problem-solving and critical thinking abilities.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Performance Indicators (KPIs)

• Accuracy of financial records and transaction processing.
• Timeliness of payment processing and collections.
• On-time submission of financial reports.
• Bank and account reconciliation accuracy.
• Compliance with accounting policies and regulatory requirements.
• Audit findings and documentation accuracy.
• Processing turnaround time for finance requests.
• Contribution to process improvements and cost efficiencies.

Working Conditions

• Primarily office-based (Makati) with occassional visit to Bulacan and Calamba Warehouses
• May require extended hours during month-end, year-end closing, audits, and financial reporting periods.
• Frequent coordination with internal departments, banks, suppliers, and regulatory agencies.

Benefits:

• Promotion to permanent employee

Work Location: In person

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person