Finance & Accounting Associate

Job Overview

The Accounting & Finance Associate will coordinate accounting and finance-related operations across Singapore, Thailand, Taiwan, and Vietnam. As each country works with external accounting/tax agencies, this role will mainly focus on communication, document coordination, payment support, and follow-up to ensure timely and accurate accounting, tax, and compliance processes. The role will also support maintaining proper filing and recordkeeping of finance/accounting documents for internal control, audit, and compliance purposes.

• Support bank account setup and ongoing bank administration, including required documents, forms, internal approvals, and communication with banks.
• Prepare and process payments, including bank transfers, online banking payments, vendor payments, freelancer payments, and other approved payment methods.
• Manage payment schedules and ensure payments are prepared, reviewed, and processed on time according to internal deadlines.
• Track payment status and follow up on pending, rejected, delayed, or incorrect transactions.
• Coordinate with external accounting/tax agencies in Singapore, Thailand, Taiwan, and Vietnam for accounting, tax filing, and compliance-related matters.
• Collect, organize, and submit required documents to accounting agencies, including invoices, receipts, payment records, contracts, bank statements, and tax-related documents.
• Communicate with internal teams, vendors, freelancers, accounting agencies, and banks to clarify payment details, tax invoice requirements, WHT/VAT matters, and supporting documents.
• Manage and organize accounting/payment-related data in Odoo as required.
• Maintain proper filing and recordkeeping of bank, payment, and accounting documents for internal control, audit, and compliance purposes.
• Prepare simple payment summaries, cash outflow schedules, expense summaries, and supporting reports for management review.
• Support other finance/admin coordination tasks as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related fields.
• 3-4 years of experience in accounting admin, finance admin, or coordination with accounting/tax service providers is preferred.
• Basic understanding of invoices, receipts, tax invoices, payment records, WHT/VAT, and accounting documentation.
• Experience coordinating with external accounting firms, tax agencies, or outsourced bookkeeping providers is an advantage.
• Experience using Odoo or similar accounting/ERP systems is an advantage.
• Good command of English, both written and verbal, is required.
• Proficiency in MS Office and Google Workspace, especially Excel/Google Sheets.
• Detail-oriented, organized, responsible, and able to follow up on multiple tasks across countries.
• Able to handle confidential financial information with discretion.
• Flexible, proactive, and comfortable coordinating with multiple internal and external stakeholders.

Benefits

• Annual leave
• Special Leave
• Birthday Leave
• Business Leave
• Sick Leave
• Up to 18 Public Holidays
• Annual Health Check-up
• To be discussed