Finance & Accounting Intern / Admin Intern

About us

Alpha IVF Group is one of the region's leading fertility care providers, with centres across Malaysia, Singapore, Indonesia, the Philippines and China. We are listed on Bursa Malaysia. Behind every patient journey is a team making sure the numbers, the paperwork and the day-to-day operations all hold up.

About the internship

We are hiring two interns for this intake:

• 1 x Finance & Accounting Intern
• 1 x Administration & Procurement Intern

Finance & Accounting Intern

You will support the Finance team on day-to-day accounts payable and payment processing, and get hands-on exposure to how accounting operations actually run.

Key responsibilities

• Assist in processing supplier invoices and verifying supporting documents and claims for accuracy and completeness
• Assist with supplier account reconciliation and follow up on discrepancies where required
• Support employee reimbursement processing in accordance with company policies and procedures
• Assist with accounts payable activities related to month-end closing
• Assist the Group Accounts Payable function in preparing bulk supplier payments through the online banking system
• Prepare payment vouchers and ensure relevant supporting documents are complete and properly maintained
• Assist in checking payment details against approved invoices and supporting documentation
• Maintain proper filing and documentation of payment-related records
• Assist with monthly stock take activities and daily cash counting
• Maintain confidentiality of financial, supplier and patient-related information at all times

About you

• Currently pursuing a Diploma or Degree in Accounting, Finance, or a related field
• No prior working experience required
• Basic understanding of accounting and finance principles
• Good attention to detail and accuracy in handling financial information and documents
• Basic proficiency in Microsoft Office, particularly Microsoft Excel
• Good organisational and time management skills
• Willingness to learn and ability to work effectively with the Finance team
• Ability to handle confidential information with discretion

Administration & Procurement Intern

You will support the Admin and Procurement team on purchasing, inventory and general office operations at the centre.

What you will do

Procurement support

• Check requisitions and purchase orders for accuracy and compliance
• Process purchase orders in the company's procurement system
• Follow up with suppliers on delivery timelines and specifications
• Monitor stock levels and flag items that need reordering

Contracts and documentation

• Assist in preparing and reviewing supplier contracts and tracking renewal dates
• Organise and maintain records of purchase orders, contracts and supplier agreements
• Keep documentation accurate, current and easy to retrieve
• Handle sensitive information with discretion

Inventory support

• Maintain inventory records and track order status
• Work with the operations team on stock handling and rotation

Reporting and admin support

• Help prepare reports on procurement activity, spend and savings
• Assist with internal statistics and submissions required by MOH, MHTC and other parties
• Support the Centre Manager with scheduling, meeting coordination and report preparation
• Assist with phone calls, email and internal communications
• Support day-to-day office needs such as supplies, equipment servicing and vendor coordination
• Other tasks assigned by your supervisor

What we are looking for

• Currently pursuing a Diploma or Degree in Business Administration, Supply Chain, Procurement, Office Management or a related field
• No prior working experience needed
• Organised, detail-oriented and able to juggle a few things at once
• Comfortable with Microsoft Office, especially Excel and Word
• Clear communicator, both written and spoken
• Able to handle confidential information properly