Finance & Accounts Specialist

Job Summary:

At Future Learning, we rely on a meticulous financial system to drive business forward. Our accounts department keeps that system running smoothly by managing cash inflow and collecting payment from agents. Were searching for a skilled financial person to join our accounts team to help process, track, and record invoices in an accurate, efficient, and timely manner and assist the smooth running of the system by covering other accounting tasks as required.

Salary: 6-7.2 lakh per annum- Depending on Experience

Contract: Full-Time, Service Contract (Self-employed)

Reports to: Financial Reporting Coordinator

Location: Remote

Objectives of this role is to assist the finance team in;

• Supporting the company in optimizing our financial transactions and systems by performing reconciliation of expenses and departmental budgets

• Strengthening and grow relationships with suppliers by communicating with them on accounts due for payment and querying any discrepancies

• Streamlining the accounts payable & receivable process by identifying areas for performance improvement

• Communicating discrepancies to management team and work with the team to reconcile them

• Communicating effectively with other departments on account matters that touch on their activities

• Streamlining the invoicing process by identifying areas for performance improvement

• Exercising integrity and confidentiality in financial reporting, and comply with national and local financial requirements

• Preparing, maintaining, and analysing accurate Financial records as required for company financial management & reporting

• Ensuring financial transactions and records are maintained accurately and in line with company procedures and applicable accounting requirements

• Liaising with the sales and admissions teams in preparing and verifying young learner invoices to be sent to clients.

• Ensuring the invoices are prepared on Intrinsiq and Sync to the accounting software.

• Maintaining familiarity with item pricing and keep up to date with the invoicing requirements for all of our programmes including:

• Irish Adult Academic Year and Short-Course Invoices

• Irish Summer Individuals Invoices

• Irish Summer Group Invoices

• UK Summer Group Invoices

• Mini-stay Group Invoices

• High school Invoices

• Liaising with the admissions team to get clarification where it is unclear about anything that is to be included on the invoice.

• Updating existing invoices to reflect any changes

• Assisting with UK transactions during Summer Peak and chasing for reconciliation

• Communicating effectively with suppliers to resolve account and payment-related queries in a timely manner

• Posting and processing receipts and purchase invoices accurately in Xero.

• Reconciling bank, credit card, and other relevant accounts

• Working on updating the discount allowed report

• Monitoring the activities tracker on a regular basis and make sure invoices are received on time

• Talking on other ad hoc accounts related to work as needed.

Required skills and experience

• Strong numerical skills and a talent for accuracy
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management and detail orientation
• Proficiency with Google Drive and related digital tools
• Experience with finance accounting softwares
• Ability to keep company and partner confidences
• Experience in accounts receivable & payable
• High ethical standards and a commitment to adhere to relevant regulations
• At least 3-5 years of experience working in a comparable role
• Proficiency in English Language