Finance and Admin Assistant

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or any related field.
• Computer literate, with proficiency in Microsoft Office applications, particularly Advanced Excel.
• With knowledge or training in Inventory Management.
• With knowledge or training in SAP or similar ERP systems.
• With good organizational, analytical, and communication skills.
• Detail-oriented and able to handle financial, inventory, and administrative records accurately.
• With the ability to work independently and coordinate effectively with employees

Responsibilities:

• Maintains and safeguards the petty cash fund to prevent damage, theft, or loss.

• Monitors and maintains accountability records for new and existing company assets.

• Conducts periodic physical counting and verification of company assets.

• Monitors and maintains records of employee cash advances and related accountabilities.

• Conducts daily checking and monitoring of third-party Material Handler attendance and performance, including quantity of bags handled.

• Prepares daily summaries of third-party manpower and performance and secures the required signatures from the third-party representative, Warehouse Supervisor, and Client Representative.

• Consolidates the daily reports into a monthly summary and secures the required signatures for submission to Head Office Finance.

• Participates in monthly inventory counts and ensures compliance with proper inventory counting procedures.

• Monitors and assists in the reconciliation and resolution of inventory variances.

• Ensures that inventory records and supporting documents are properly maintained.

• Assists Head Office Finance in coordinating and communicating billing invoices to clients at the plant.

• Assists in following up on outstanding client billings and collections.