Finance and Admin Assistant

Company Name: Young Power in Social Action (YPSA)

Location: Cox`s Bazar

Job Type: Contractual

Workplace Type: Full-time

Job ID: IJOB202674019

Young Power in Social Action (YPSA) is an organization for sustainable development, working in the greater Chattogram division including Hill Tracts (CHT) since 1985 (International Youth Year). YPSA is going to implement a project titled “SheFarms” at Chakaria and Mathamuhuri in Cox’s Bazar. The project will be implemented with fund from the Federal German Ministry of Economic Cooperation and Development (BMZ) and technical support from Plan International Bangladesh.

Job Title: Finance and Admin Assistant

Duration: 28 Months

No. of Vacancy: 1

Job Description/Responsibilities General Responsibilities

• Support the Finance and Admin Officer in day-to-day financial and administrative activities of the SheFarms project.
• Support recording and documentation of project-related financial transactions in accordance with YPSA financial policies and procedures.
• Ensure timely, accurate, and complete filing of financial and administrative documents.
• Support project field teams with finance and administrative matters related to implementation of activities.
• Maintain confidentiality and proper custody of financial, personnel, and administrative records.
• Support compliance with approved budgets, financial procedures, documentation requirements, and internal controls.
• Provide necessary financial and administrative information to the Finance and Admin Officer for monitoring, reporting, and decision-making.

Technical Responsibilities In Finance And Financial Documentation

• Support day-to-day recording of SheFarms field-level transactions, including Community Mobilizer per diems and Union-level meeting expenses.
• Prepare, check, and file payment vouchers, bills, receipts, attendance sheets, and other supporting documents for field activities.
• Maintain complete financial documentation for activities implemented across the five target Unions, including demonstration plots, courtyard sessions, Farmer Field Days, trainings, and meetings.
• Support verification of expenditure documents against approved budgets, activity plans, and applicable financial procedures.
• Assist in preparing financial summaries and transaction information for project monitoring and reporting.
• Support reconciliation and follow-up of field-level advances and liquidations, as assigned by the Finance and Admin Officer.
• Ensure proper filing and retrieval of financial documents for internal review, audit, and donor compliance.

Administrative and Logistics Support

• Support logistics arrangements for SheFarms events, including Multi-Stakeholder Coordination Committee meetings, quarterly progress reviews, trainings, workshops, and other project events.
• Coordinate with field staff and relevant service providers to ensure timely availability of necessary resources.

Requirements

• Experience: 3 years
• Education: bachelor of business administration in accounting
• Skills: administrative assistance, administrative support, project support, administrative tasks, office assistance, project coordination, project finance

Last Date of Application: 07 November 2026