Finance & Admin Coordinator

1. Role Overview

The Finance & Admin Coordinator is a hybrid role that combines hands-on accounts payable and accounting support with the day-to-day administrative coordination. Reporting directly to the Financial Controller.

2. Responsibilities

1. Purchase Requisitions & Procurement Support

• Raise purchase requisitions in the ERP or procurement system as directed by the FC, FM or approved requestors
• Code requisitions correctly to the relevant cost centre and account code, checking with the FC if uncertain
• Route requisitions for approval in accordance with the DOA; never proceed to order before approval is confirmed
• Maintain the purchase order register: log all approved POs, track delivery status and flag overdue items to the FC
• Carry out limited small-scale procurement in compliance with company policies, using company credit card when issued
• Take vehicles for maintenance, and to cleaning, when required

2.2 Accounts Payable & Invoice Processing

• Receive, log and code all incoming invoices; match to approved purchase orders and goods receipt documentation
• Identify and resolve invoice discrepancies eg. wrong quantities, prices or coding before submitting for payment
• Prepare weekly payment run listings for FC review and approval; attach all supporting documents
• Process approved payments in the banking system or ERP; maintain payment records
• Reconcile supplier statements monthly; follow up on unresolved differences promptly
• Manage the aged creditor listing: identify overdue payables and escalate to the FC for direction
• Respond to supplier payment queries professionally and promptly; escalate disputes to the FC

2.3 Accounting Support for the Financial Controller

• Prepare accrual and prepayment schedules at month-end under FC direction; ensure all supporting calculations are documented
• Assist with bank reconciliation preparation: gather statements, list outstanding items and present to FC for review
• Maintain fixed asset register entries as directed: additions, disposals and depreciation schedules
• Assist with audit preparation: gather invoices, contracts and supporting documents as requested on the PBC list
• Perform data entry and reconciliation tasks as directed during month-end close
• Run standard reports from the ERP as requested by the FC or FM; format for presentation

2.4 Expense Claims & Petty Cash

• Receive and process employee expense claims: check receipts are attached, coding is correct and amounts are within policy
• Flag non-compliant claims to the FC before processing — do not approve exceptions independently
• Manage the petty cash credit cards: monitor balances, issue top up against approved requests, record all transactions, reconcile weekly
• Initiate the process to replenish petty cash cards when balance falls below threshold; obtain FC sign-off before replenishment

2.5 Office & Administrative Coordination

• Manage incoming and outgoing mail, courier bookings and document distribution. Hand deliver documents e.g. for ministry when required for wider team
• Coordinate office supply ordering: maintain stock levels, raise purchase requisitions, receive and distribute deliveries
• Book travel, accommodation and transport for the Mining team and other staff as requested in line with ABH travel policy
• Manage the vehicles for the exploration team including relevant administration, Tamm platform, insurance, fuel and maintenance, management of weekly checks
• Maintain organised physical and digital filing systems for financial records, contracts and correspondence
• Provide general administrative support to the CFO and FC as directed, incl. correspondence, document preparation, scheduling

3. Candidate Profile

Essential requirements

• Minimum 4 years in a finance, accounts payable, office administration role
• Demonstrated experience processing purchase requisitions, invoices and payment runs
• Comfortable working in a small team without a support structure around them
• Experience using an accounting system or ERP at data entry and reporting level
• Strong organisational skills: able to manage multiple tasks simultaneously and ensure regular follow-up.
• Excellent written and verbal communication skills in English and Arabic - mandatory

Qualifications

• Certificate or Diploma in Accounting, Business Administration or similar - desirable
• Studying towards professional qualification registration with SOCPA advantageous
• Strong Microsoft Office skills esp. Excel and Outlook