Finance and Admin Executive

Company Overview

TAYTONN is a dynamic company growing within a larger group across Asia, Australia, and New Zealand. We specialize in sales and distribution of ingredients to the Fragrance & Flavor industry in the Asia Pacific region.

Job Summary

The Finance and Admin Executive handles day-to-day accounting functions and financial reporting support, while providing essential office administrative coordination. This role requires basic accounting professionalism, clear communication, and a resourceful, proactive approach to managing general office administration and operations.

Responsibilities

Accounts

Manage

Accounts Receivable

by processing receipts and following up with customers on outstanding payments to support cash flow.

Conduct regular follow-ups and age analysis on outstanding payments to maintain accurate cash flow management.

Manage

Accounts Payable

by processing invoices and payments, resolving discrepancies with vendors to ensure timely payments.

Resolve invoice, purchase order, or billing discrepancies through direct communication with vendors and internal teams.

Assist in preparing daily sales reports to provide timely financial insights.

Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation, to maintain financial accuracy.

Prepare monthly balance sheet schedules and perform bank reconciliations to ensure financial records are accurate and up to date.

Prepare GST returns and ensure timely tax filings in compliance with local regulations.

Assist with internal and external audit queries by compiling required schedules and documentation for auditors.

Contribute to finance-related initiatives that support business growth and operational improvements.

Office Administration

Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries to maintain smooth office operations.

Manage office supply inventory, pantry stock, and coordinate office equipment maintenance to ensure a well-functioning workplace.

Assist with employee onboarding administrative tasks such as issuing access passes and allocating workstations to support new hires.

Maintain a clean, organized, and professional office environment to promote a positive workplace culture.

Liaise with non-trade vendors, service providers, and building management to coordinate office services and maintenance.

Organize office events and team-building activities to enhance employee engagement and morale.

Perform ad-hoc operational and administrative duties as required to support overall office efficiency.

Competencies and qualifications

Minimum Diploma or Degree in Accounting, Finance, or equivalent.

1–2 years of relevant experience in accounts and general office administration; entry-level candidates or junior executives looking to grow are welcomed to apply.

Proficient in accounting software and Microsoft Excel to perform accounting and reporting tasks effectively.

Basic familiarity with local accounting standards and GST submission requirements to ensure compliance.

Strong attention to detail, numerical accuracy, and organizational ability to maintain high-quality work.

Professional verbal and written communication skills with a willingness to learn and adapt.

Proactive, solution-oriented mindset to independently handle administrative operations and resolve workplace challenges.

Ability to multitask and prioritize tasks effectively in a dynamic work environment.

TAYTONN is a dynamic company undergoing considerable growth as part of a larger group of companies with a significant presence across Asia, Australia and New Zealand. We are a highly motivated and professional team who specialize in sales and distribution of ingredients to the Fragrance & Flavor industry in Asia Pacific.