Finance and Admin Executive

Sales Administration

• Prepare purchase orders and import-related documents, including bills of lading, commercial invoices, packing list, customs clearance form (K1).
• Coordinate with supplier and forwarder to ensure on-time incoming shipments.
• Monitor stock levels and reorder as necessary. Maintain inventory reports and reconcile stock counts.
• Maintain vendor price lists. Create new SKU and product description.

Finance

• Reconcile daily showroom sales collections against cash, bank, credit cards and e-commerce.
• Verify and record invoices, payment vouchers, and journal entries into the system.
• Assist with month-end closing.

General

·       Manage office supplies (pantry, stationery, etc.)

·       File all delivery orders, supplier invoices properly.

·       Ensure compliance with company policies and local regulatory standards.

·       Other duties as assigned from time to time.

Requirement/Qualification

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, or Business Administration.
• Experience: At least 1 year of working experience in sales support and accounting role. Experience in retail, logistics or furniture industries is highly preferred.
• Good understanding of Incoterms and customs declaration and/or clearance procedures
• Proficient in Microsoft Office (Pivot table, Lookup, etc.)
• Strong attention to detail
• Ability to meet tight reporting deadlines and multitask
• High accuracy in data
• Strong coordination skills to bridge the gap/reconciliation
• Strong communication skills