Finance & Admin Executive

About the role

The Finance & Admin Executive manages the day-to-day finance and administration of the company's villa operations. The role ensures accurate books, timely payments, clean and audit-ready records, and reliable reporting, supporting both the operations team and central finance. This is a finance-first role that requires strong attention to detail, accuracy, and discretion with confidential information.

Key responsibilities

• Maintain the books for the villa operations, recording all income and expenses accurately and on time.
• Process and track supplier and vendor payments, petty cash, and staff reimbursements.
• Prepare and track invoices, and follow up on outstanding receivables and payables.
• Support the monthly financial close and reporting.
• Reconcile bookings and revenue against the PMS / channel manager and the bank.
• Reconcile OTA remittances and commission figures against source records, and resolve discrepancies.
• Validate expense line items against supporting documents and maintain custody of receipts and backup.
• Assist with PB1 (accommodation tax), PPh 21 withholding, and monthly and annual filings, in coordination with external accountants.
• Support payroll administration and BPJS (Kesehatan and Ketenagakerjaan) for villa staff.
• Prepare weekly and monthly financial and operational reports.

Requirements

• Diploma (D3) or Bachelor's degree (S1) in Accounting, Finance, Business Administration or a related field.
• At least 3 to 5 years in a finance or accounting role with administrative responsibilities; experience in hospitality, villa or property management, or professional services is preferred.
• Solid bookkeeping and accounting fundamentals, with strong reconciliation and spreadsheet (Excel) skills.
• Experience with accounting software (such as Accurate, Jurnal or Xero) is an advantage.
• Working knowledge of Indonesian payroll, BPJS, and PB1 / PPh basics is an advantage.
• Good command of English and Bahasa Indonesia, written and spoken.
• High level of integrity and discretion when handling confidential financial information.