Finance & Admin Executive - L

Key Responsibilities

Finance

• Handle Accounts Payable (AP) and Accounts Receivable (AR)functions.
• Prepare invoices, payment vouchers, receipts, and journal entries.
• Process supplier payments and customer collections.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in monthly closing and preparation of financial reports.
• Maintain petty cash and monitor cash flow.
• Verify employee claims and reimbursements.
• Assist in payroll preparation by compiling attendance and salary-related information.
• Support external auditors, tax agents, and regulatory authorities during audits and statutory filings.
• Ensure compliance with company financial policies and statutory requirements.

Administration

• Manage daily office administration and maintain proper filing systems.
• Handle office supplies procurement and inventory control.
• Coordinate maintenance of office equipment and facilities.
• Prepare letters, reports, and other administrative documents.
• Maintain company records, licenses, insurance policies, and contracts.
• Coordinate courier services, mail distribution, and document management.
• Provide administrative support to management and various departments.
• Assist in organizing company meetings, events, and staff activities.

Compliance &Documentation

• Maintain confidential financial and employee information.
• Ensure proper documentation and record retention.
• Support continuous improvement of finance and administrative processes.
• Perform any other duties assigned by management.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2 years of relevant working experience.
• Knowledge of Singapore accounting practices and basic statutory requirements.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software (e.g. Xero, QuickBooks, MYOB, Sage, or similar) will be an advantage.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.

Preferred Skills

• Basic payroll knowledge.
• Experience in logistics, transportation, or SME environment is an advantage.
• Familiarity with GST reporting and CPF submissions.
• Ability to multitask in a fast-paced environment.

Key Competencies

• Integrity and confidentiality.
• Analytical thinking.
• Problem-solving skills.
• Teamwork and collaboration.
• Initiative and accountability.
• Strong organizational and administrative skills.