Finance & Admin Head

About Dhwani Foundation
Dhwani Foundation is a Bengaluru based registered trust. Its primary objective is to improve the productivity &

efficacy in the social sector, through Organisation Change Management (OCM) programs, technology enablers, system

& process improvement and sectoral strengthening. Our work is spread in Karnataka, Tamil Nadu, Odisha, Jharkhand

and Northeast of India, reaching close to 2800 grassroots NGOs through various initiatives.

Position Finance & Admin Head

Location Bangalore (but involves travel if required)

Purpose of Job To ensure the Finance & Admin department is equipped with the right systems, tools and processes,

and a trained team to support Dhwani Foundation meet its strategic objectives.

Oversee all aspects of day-to-day financial planning & accounting, compliance, administration management &

governance documentation of the organisation, working collaboratively to ensure adherence to internal policies and

procedures as well as donor/government regulations.

Key Responsibilities
Compliance, Financial and Accounting: Manage, supervise & support the day-to-day operations of the finance

and compliance team of the organisation with complexities such as multiple donors, multiple programmes

across multiple states with different batches running simultaneously. Ensure 100% adherence to FCRA Rules &

Regulations in the aspects of compliances, accounting & reporting.

Policy & Compliance Adherence: Ensure 100% adherence to Organisation Policies and legal compliances. Any

deviations to be escalated appropriately with monitoring mechanisms in place to avoid any delay on compliance

due dates. Ensuring that all accounting activities and audits comply with financial laws and regulations

Financial Reporting: Overseeing the organisation's fiscal reporting, including balance sheets, revenue and

expenses, and grant reporting. Align to requirements of program teams, management, Board of trustees at the

agreed frequencies.

Donor Reporting: Ensuring timely submission of Donor Fund Utilisation Reports as agreed with every donor.

Support Budgeting for a new proposal based on needs.

Budgeting & Forecasting: Leading the Budget creation process for the 3-year financial plans along

with Annual budgeting, Quarterly Forecasts & monitoring utilisation across the organisation programs.

Leading Monthly reviews with the program teams and driving spend pace as agreed in the initial plans.

Grant Management: For the financial assistances that Dhwani provides its partners in the various

programs, ensure timely processes around tracking of Utilisation, contracts renewals, and

disbursements of tranches.

Internal Financial Information & Reporting: Providing financial information and assistance to

management to help with programmatic / strategic decisions along with monthly financial reporting to

the programs, states & regions.

Cost Efficiencies: Recommending cost-reducing solutions & promoting a culture that is cost

consciousness

Governance: Oversee end-to-end process, documentation & legal compliances related to regular

governance of the organisation like quarterly board meetings, minutes documentation, compliance

reporting, resolutions as required, FCRA compliances with regard to Governance changes.

Team management: Supervising the team along with the Service Provider who provides back-end

support services

Oversee Administration Function where the expectations are the following :
Support all program teams in logistics to manage various training and other program related events

Manage the booking of staff travel, accommodation and other admin related matters, managing the

hospitality around guests.

Asset maintenance with asset mapping to all the DF assets every quarter.

Ensure overall building maintenance and security matters of the foundation

Assist in all support areas related to board meetings

Assist Managing Trustee and Executive director in all admin related matters

Support foundation in all IT and technology related matters

Ensure all offices, its assets & premises are kept in order.

Person specifications

Attributes Essential Desirable

Graduation post-Graduation in MBA CA, Inter Pass is also OK

Qualifications

Finance/M.Com

Demonstrated experience in financial

management and accounting Ability to collaborate working

environment with the internal as well

Experience with audit, legal compliance, as external stakeholders

and budget development

Understand the principles and methods

Knowledge Excellent knowledge of relevant legal relating to all aspects of organisation

obligations laws like FCRA, Income tax building people development and skill

enhancement

Experience effectively communicating

key data, including presentations to Success seeing beyond the numbers,

senior management, the Board, external identifying trends and new possibilities

stakeholders

15 to 18 years of overall experience and 5 years Work experience in a non-profit

Experience

of experience in a managerial position. organisation

Expertise in Tally ERP software

Knowledge of multiple reconciliations, bank

Skills Expertise in the Microsoft Office

reconciliations and analysis

platforms Excel, Word and Power Point

Position Availability Immediate

Salary Offered Commensurate with experience

Application Process
To apply, share your CV with CTC, ETC and notice period details with a covering letter to [email protected]

with ‘Finance & Admin Head’ as the subject line. Mark a copy to [email protected]

Will be helpful if you share a link to your LinkedIn profile. Only short-listed candidates will be contacted.