Finance & Admin Manager - Selangor

Industry/ Specialization: Solar panel supplier

Employment Type: Permanent

Position: Finance & Admin Manager

Work Location: Subang Jaya, Selangor

Working Hours: 5-day work week

Salary Package: RM 7,000-9,000 (depends on experience)

Summary

The Finance & Accounts Manager is a hands-on leadership role responsible for both preparing and overseeing the Finance & Accounts function of a growing EPCC company specialising in Solar PV, Battery Energy Storage Systems (BESS), and related infrastructure projects.

This role requires direct involvement in management reporting, bank reconciliations, cash-flow management, and project-based accounting, while supervising and coaching a relatively junior finance team.

The role also covers assessment of trade facilities and loan requirements, direct engagement with banks on facility applications, and occasional customer office visits to resolve finance-related matters. The Finance & Accounts Manager is expected to support ad-hoc responsibilities as directed by top management.

Responsibilities

1. Hands-On Financial Management & Reporting

● Personally prepare, finalise, and present monthly management accounts, including:

• Profit & Loss

• Balance Sheet

• Cash-flow summaries

● Perform and manage month-end and quarter-end closing, including:

• Accruals and provisions

• Prepayments

• Depreciation

• Balance-sheet reconciliations

● Ensure general ledger integrity, accuracy, and complete audit trails

● Prepare financial analysis, variance analysis, and management commentary

● Continuously enhance management reporting formats and insights

2. Project-Based Accounting & Revenue Recognition (EPCC-Critical)

● Establish and maintain project and cost-centre structures

● Track project budgets, actual costs, and margins

● Prepare and review Work-in-Progress (WIP) schedules

● Determine and apply revenue recognition based on percentage of project completion, milestones, or progress claims

● Review and approve accounting for:

• Progress billing

• Variation orders (VO)

• Retention sums

• Project close-outs

● Support financial tracking during Defects Liability Period (DLP)

3. Cash-Flow, Banking & Reconciliations

● Prepare and monitor cash-flow forecasts and short-term liquidity positions

● Track daily and weekly cash positions

● Perform and/or review bank reconciliations and resolve discrepancies promptly

● Maintain accurate cash books

● Support payment prioritisation in a cash-sensitive EPCC environment

● Liaise with banks on operational banking matters

4. Trade Facilities, Loans & Banking Engagement

● Assess working capital, trade facility, and loan requirements based on project pipeline and cash-flow forecasts

● Evaluate suitability of facilities such as overdrafts, trade lines, bank guarantees, and letters of credit

● Prepare financial justifications, projections, and supporting documents for facility applications

● Engage banks directly on facility applications, renewals, and revisions

● Monitor utilisation, covenants, and expiry of banking facilities

● Provide management with recommendations on optimal financing structures

5. Statutory, Tax & Regulatory Compliance

● Prepare and/or review quarterly and annual financial statements

● Ensure compliance with:

• Companies Act

• LHDN requirements

• SST (where applicable)

● Coordinate statutory audits and directly handle routine audit queries

● Support tax computation and liaise with tax agents

● Coordinate with company secretary on statutory filings

6. Customer & External Party Engagement

● Attend meetings or visit customers’ offices, when required, to:

• Resolve invoicing or billing disputes

• Clarify progress claims or retention matters

• Support collections and issue resolution

• Represent the Finance function professionally in customer-facing discussions

● Coordinate with Sales, Project, and Customer Service teams to close issues

● Attend relevant external trainings, briefings, or industry sessions from time to time to stay updated on:

• Financial, tax, and regulatory changes

• Industry rules and compliance requirements affecting EPCC operations

7. Team Supervision & Capability Building

● Supervise:

• Accounts Payable Executive

• Accounts Receivable / Billing Executive

● Provide hands-on guidance, review, and coaching to junior team members

● Review AP and AR outputs for accuracy and compliance

● Gradually uplift team capability, discipline, and process maturity

8. Controls, ISO & Governance

● Establish and enforce finance SOPs, approval matrices, and segregation of duties

● Support ISO certification and maintenance (e.g. ISO 9001) from a finance and governance perspective

● Participate in internal audits, corrective actions, and continuous improvement initiatives

● Identify and escalate control gaps, financial risks, and process weaknesses

9. Ad-Hoc & Management-Directed Responsibilities

● Undertake other finance- or business-related duties as required by the CEO or top management

● Support special projects, reviews, or initiatives involving financial analysis or controls

Requirements:

● Bachelor's Degree in Accounting, Finance, or a related field.

● Minimum 8 years of accounting experience.

● Able to handle a full set of accounts independently.

● Experience in preparing monthly management accounts and financial reports.

● Good knowledge of accounting standards, taxation, and statutory requirements.

● Experience in cash flow management, budgeting, and bank reconciliations.

● Experience in the construction, EPCC, engineering, or renewable energy industry is an advantage.

● Good leadership and team management skills.

● Strong analytical, communication, and problem-solving skills.

● Able to work independently and meet deadlines.

● Willing to perform administrative duties and other ad-hoc tasks when required.