Finance & Administration Associate

About the role

This role combines finance, accounting, and administrative responsibilities within a professional services environment. You will maintain accurate financial records, manage client billing and accounts payable, prepare financial statements, and support office operations and compliance activities.

Key responsibilities

• Maintain accurate books of accounts and ensure timely recording of all financial transactions in accordance with generally accepted accounting principles
• Prepare and process client billing statements, official receipts, and invoices; monitor collection and follow up on outstanding accounts receivable
• Process accounts payable, including review of invoices, preparation of vouchers, and coordination of payments to vendors and suppliers
• Assist in the preparation of monthly, quarterly, and annual financial statements and management reports
• Monitor and reconcile bank statements, petty cash, and firm accounts on a regular basis
• Assist in budget preparation, cost monitoring, and expense tracking for the firm
• Coordinate with external auditors and government examiners during audits and regulatory inspections
• Maintain organized and up-to-date financial records, vouchers, and supporting documents for audit and reference purposes
• Manage and monitor office supplies inventory, equipment, and facility needs; coordinate procurement and replenishment as necessary
• Organize and maintain physical and digital filing systems for firm documents, correspondence, and contracts

About you

• Bachelor's degree in Accountancy, Finance, Business Administration, or any related field
• At least 1–2 years of experience in finance, accounting, or administrative functions
• Solid understanding of Philippine taxation, BIR compliance, and government statutory requirements (SSS, PhilHealth, Pag-IBIG)
• Proficient in MS Office applications (particularly Excel); experience with accounting software is a plus
• Strong attention to detail, numerical aptitude, and ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills in English and Filipino
• Able to work independently and as part of a team in a fast-paced legal environment
• Demonstrates professionalism, reliability, and a proactive, service-oriented work ethic