Finance & Administration Coordinator

WE'RE HIRING

Finance & Administration Coordinator

Peach Design | Beckenham, Kent

Part-time | 21 hours per week | Permanent | Office-based

About Us

Peach Design is an established, creative signage, graphics and large-format print company based in Beckenham.

We work with a diverse range of clients, delivering everything from bespoke illuminated signage and architectural graphics to large-scale branding and workplace installations.

We're a friendly, hardworking and ambitious team who take pride in delivering exceptional work, and we're looking for an organised, proactive and dependable individual to join us.

The Role

We're looking for a Finance & Administration Coordinator to support the smooth day-to-day running of our business.

This varied, hands-on position combines accounts administration, purchasing, payroll preparation, project documentation, and general office support.

You'll play an important role in keeping our financial records accurate, suppliers informed and internal processes running efficiently.

We're looking for someone who enjoys taking ownership of their work, has excellent attention to detail and can confidently manage multiple responsibilities.

Key Responsibilities

Accounts & Finance Administration

• Raising and issuing customer invoices and statements.
• Monitor outstanding payments and follow up with customers on overdue invoices.
• Logging supplier invoices, expenses and purchase transactions.
• Maintaining accurate financial records, spreadsheets and reporting logs.
• Supporting general bookkeeping and account reconciliation.
• Liaising with external accountants where required.

Payroll & Staff Administration

• Collating and checking staff timesheets.
• Preparing payroll information for processing.
• Maintaining records of working hours, overtime and absence.
• Supporting general staff administration.

Purchasing & Supplier Management

• Raising and issuing purchase orders.
• Liaising with suppliers to order materials and services.
• Monitoring outstanding orders and following up on deliveries.
• Checking supplier invoices against purchase orders.
• Maintaining accurate purchasing records.

Stock Control & General Administration

• Carrying out weekly stock checks and updating inventory records.
• Identifying stock shortages and assisting with replenishment.
• Maintaining organised digital filing systems.
• Supporting the wider team with general administrative duties.

Project Documentation & Compliance

• Preparing and coordinating site-specific Risk Assessments and Method Statements (RAMS) using established company templates, for review and approval by competent personnel.
• Compiling Operations & Maintenance (O&M) manuals for completed projects.
• Liaising with project managers and production teams to gather relevant technical information.
• Collating product data sheets, warranties, maintenance instructions and handover documentation.
• Maintaining organised health & safety and project compliance records.
• Ensuring project documentation is completed accurately and issued within required deadlines.

About You

We're looking for someone who is naturally organised, methodical and confident managing their own workload.

Ideally, you'll have:

• Previous experience in accounts administration, bookkeeping or a similar role.
• Experience handling invoices, purchase orders and financial records.
• Good working knowledge of Microsoft Excel and general office software.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication skills.
• A proactive, positive attitude and willingness to support colleagues.
• The ability to prioritise tasks and work independently.
• Confidence dealing with customers and suppliers professionally.

Experience with accounting software, RAMS, O&M manuals or construction-related project administration would be advantageous, although training can be provided.

Experience within the signage, print, manufacturing or construction industries would be beneficial but is not essential.

What We Offer

• Permanent, part-time employment — 21 hours per week.
• Working days and hours to be agreed.
• A friendly, supportive and creative working environment.
• A varied position with genuine responsibility and ownership.
• Training and opportunities to develop your skills.
• The opportunity to become an important part of a growing business.

Location: Beckenham, Kent

Working arrangement: Office-based

Salary: Competitive, dependent on experience.

How to Apply

If you're organised, reliable and enjoy keeping things running smoothly behind the scenes, we'd love to hear from you.

Please send your CV and a brief introduction explaining why you'd be a good fit for Peach Design.

PEACH DESIGN

Pay: £15.70-£17.50 per hour

Expected hours: 21.0 per week

Work Location: In person