FINANCE & ADMINISTRATION COORDINATOR

Company Overview

EG Solutions, Inc. (EGS) is a consulting firm specializing in water resources and environmental permitting, master drainage plans, water quality monitoring, environmental stormwater compliance, mitigation and planning, program management, design, grant administration, and construction-related services on Florida airports. With more than 100 years of combined experience among senior leadership, the EGS team provides innovative solutions and technical expertise to clients throughout Florida. EGS is headquartered in Sarasota, Florida.

Position Summary

The position supports the financial and operational functions of EG Solutions, helping ensure billing, accounting, project administration, and internal business operations run accurately and on time. The role manages client invoicing across active projects, oversees accounts payable and receivable, and assists with general ledger reconciliation, month-end review, and audit preparation. It also tracks project budgets and profitability, compiles financial data for reporting, and maintains the company's project tracking and employee timekeeping system.

In addition to financial responsibilities, the position provides operational support across the company, including Certificates of Insurance, vehicle fleet coordination, office procurement, and standard contract administration. The ideal candidate is detail-oriented, organized, comfortable working independently, and able to manage both financial and operational priorities in a growing professional services environment.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Manage client invoicing, including preparing, tracking, and submitting invoices across active projects.
• Oversee accounts payable and accounts receivable, including collections follow-up and monitoring outstanding balances.
• Track and compile financial data for internal reporting and management review.
• Maintain the company's project accounting and timekeeping software, including setting up jobs, running reports, and updating employee and project information.
• Support accounting functions, including general ledger reconciliation, account coding, month-end financial review, and audit preparation.
• Monitor project budgets, financial performance, and profitability across active engagements.
• Manage Certificates of Insurance (COIs), including issuance, corrections, renewals, and compliance with client requirements.
• Coordinate administrative aspects of the company's vehicle fleet.
• Assist with the development, review, and administration of standard contracts.
• Provide administrative and operational support across departments.
• Coordinate purchasing of office supplies, equipment, and other business needs.
• Perform other duties as assigned.

Minimum Qualifications

• Three years of relevant accounting, bookkeeping, finance, or business administration experience.
• Hands-on experience with accounts payable, accounts receivable, and client invoicing.
• Working knowledge of general ledger reconciliation and month-end close processes.
• Proficiency in Microsoft Excel and accounting or time-and-billing software (BigTime or similar preferred).
• Strong attention to detail and accuracy in financial data entry and reporting.
• Excellent organizational and time management skills, with the ability to manage multiple priorities across departments.
• Clear written and verbal communication skills for working with clients, vendors, and internal teams.
• Ability to handle confidential financial and employee information with discretion.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, finance, business administration or related field.
• Experience in a project-based professional services, engineering, consulting, architecture, or construction-related environment.
• Experience with project-based billing, project budgeting, or profitability reporting, especially in a professional services environment.
• Experience with project accounting software.
• Familiarity with Certificates of Insurance and client insurance compliance requirements.
• Experience supporting annual audits or working alongside outside accountants.
• Exposure to contract review or standard contract administration.
• Experience coordinating vehicle fleets, vendor relationships, or office procurement.
• Advanced Excel skills, such as pivot tables, lookups, and building reports.

· Experience using AI-enabled tools and emerging technologies to streamline workflows, improve efficiency, or support business operations.

Knowledge, Skills, and Abilities

· Working knowledge of standard bookkeeping and accounting principles, including accounts payable, accounts receivable, general ledger structure, account coding, and reconciliation procedures.

· Understanding of project-based billing, budget tracking, and financial performance within a professional services environment.

· Ability to prepare accurate client invoices, financial reports, reconciliations, and supporting documentation.

· Ability to analyze financial and project data, identify discrepancies or budget variances, and take appropriate steps to resolve or escalate issues.

· Strong proficiency in Microsoft Excel, including formulas data analysis, and report preparation.

· Ability to learn and effectively use project accounting, timekeeping, billing, and other business software.

· Strong organizational skills with the ability to manage multiple projects, deadlines, and administrative responsibilities while maintaining accuracy and attention to detail.

· Ability to work independently, exercise sound judgment, prioritize responsibilities, and recognize when an issue requires escalation or leadership input.

· Strong written and verbal communication skills with the ability to work effectively with clients, vendors, employees, company leadership, and other business partners.

· Ability to handle confidential financial, employee, and business information with discretion and professionalism.

· Ability to build productive working relationships and collaborate effectively across departments.

· Ability to identify process inefficiencies and recommend practical improvements to financial, administrative, and operational workflows.

· Adaptability to changing priorities, evolving business needs, and new systems or technologies.

· Initiative and willingness to learn, take ownership of responsibilities, and contribute to the continued growth and improvement of the organization.

Physical Requirements and Working Conditions

This position primarily operates in an office, remote, or hybrid work environment.

The employee must be able to:

· Remain in a stationary position for extended periods while working at a computer.

· Frequently use a computer, keyboard, telephone, and other standard office equipment.

· Communicate effectively with employees, company leadership, vendors, service providers, and other business partners.

· Occasionally move materials or equipment weighing up to 25 pounds.

· Travel occasionally for meetings, training, conferences, or other business-related activities, as required.

· Adapt to changing priorities and business needs in a fast-paced professional environment.

Compensation and Benefits

Compensation:
$33-39 per hour.

The range above/listed is approximate. Final compensation will depend on experience, education, skills, and qualifications, and may exceed the range for an exceptionally qualified candidate

Benefits may include:

· Medical, dental, and vision insurance.

· Paid time off and company holidays.

· Retirement savings plan with company contribution or match, where applicable.

· Professional development and certification support.

· Mileage reimbursement and travel-related expenses in accordance with company policy.

· Opportunities for advancement within a growing consulting firm.

Equal Employment Opportunity

EG Solutions, Inc. is an Equal Opportunity Employer and maintains a drug-free workplace. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable federal, state, or local law.

valuable.

Pay: $33.00 - $39.00 per hour

Expected hours: 40.0 per week

Work Location: In person