Finance and Administration Manager

Job Title: Finance & Administration Manager
Job Location: Mandaluyong City
Salary Range: Php 60,000 - Php 70,000

Position Overview

The Finance & Administration Manager oversees the financial, accounting, administrative, and office operations of the HCRP automotive dealership. This role ensures accurate financial reporting, robust internal controls, efficient office management, legal compliance, and effective cash flow management. Working closely with Operational Manager and the VP-GM and other managers, the Finance & Administration Manager translates dealership operational activity into precise financial reporting while directing human resources, payroll, and facility administration.

Key Responsibilities

Financial Management & Accounting

• Maintain the dealership’s general ledger, monthly financial statements, and balance sheet reconciliations in accordance with established rules of accounting manuals.

• Oversee month-end and year-end close processes, preparing accurate profit-and-loss (P&L) statements for executive management and Honda Cars Philippines, Inc. submission.

• Manage dealership cash flow, bank reconciliations, line-of-credit (floor plan) financing, payoff process for trade-ins, and daily cash sweeps.

• Conduct regular audits of deal jackets, vehicle inventory, warranty claims, factory incentives, and accounts receivable/payable.

• Monitor deal posting, contract funding, schedules, and title work to minimize contract-in-transit (CIT) days.

Administrative Oversight & Office Management

• Direct daily administrative workflows, including vehicle titling, registration, billing, accounts payable/receivable, and cashiering.
• Supervise, train, and evaluate administrative and accounting staff (e.g., office clerks, title clerks, billing specialists, accounts payable staff).
• Maintain complete vehicle sales and inventory records, title work, lease papers, and dealer trade documentation.
• Oversee office systems, document archiving, vendor service agreements, and dealership facility contracts.

Human Resources, Payroll & Compliance

• Manage or coordinate dealership payroll processing, commission calculations, tax withholdings, and employee benefit programs.
• Maintain personnel files, onboarding records, employee handbooks, and workplace safety documentation.
• Ensure compliance national and local regulatory requirements, including environmental and labor laws.
• Coordinate internal and external tax filings, licenses, permits, and corporate audit preparations.

Strategic Support & Operations Collaboration

• Work alongside the Operational Manager, Sales and After Sales Manager to analyze cost structures, highlight margin leaks, and optimize expense control.
• Assist in preparing annual operating budgets, forecasting cash requirements, and tracking performance against financial goals.
• Manage insurance policies for dealership assets, garage liability, inventory floater policies, and worker’s compensation.

Qualifications & Requirements

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. CPA designation is a plus.
• Experience: 5+ years of accounting or financial management experience, with at least 2–3 years in an automotive dealership accounting setting (Office Manager, Business Manager, Assistant Controller, or Business Office Supervisor).
• Technical Skills: Proficiency in major Automotive Dealership Management Systems (DMS) such SAP FICO and advanced Microsoft Excel skills.
• Financial Acumen: Strong working knowledge of dealership accounting procedures.
• Leadership & Organization: Excellent organizational ability, high attention to detail, strong leadership, and effective communication skills.