Finance and Administration Manager

Company Description We are a global team of experts and innovators tackling some of the world’s most pressing health challenges. We work with leaders and change makers around the globe to bring health strategies to life. We provide ideas, advice and technical know-how that enable our partners to build a path to lasting change.

Discover more

Try Knowledge Software

Search Local Jobs

Hire Employment Lawyers

Stream History Documentaries

Hire An Accountant

With 30 years’ experience in global health, we collaborate with our partners to explore existing evidence, combine expertise, scale up ideas and co-create solutions that accelerate change. This includes collaborating on policy design, managing initiatives, building powerful coalitions and galvanising social movements. Our impact is felt across whole communities, with a focus on women, girls and those who have been marginalised.

As part of MSI Reproductive Choices, all our profits go back into supporting MSI’s own mission of children by choice, not chance.

We believe in a world where everyone can access the high-quality health services they need, without financial burden.

Position

Options seeks a Finance and Administration Manager (FAM) who will be responsible for overseeing all financial, administrative and operational activities in Zambia.

Based in Lusaka, Zambia, the Finance and Administration Manager (FAM) will be responsible for overseeing all financial, administrative, and operational activities in Zambia. This role will ensure the efficient management of the organization’s financial resources, ensure compliance with local laws and regulations, and support the overall achievement of the organization’s objectives. The FAM will lead financial planning and budgeting, implement effective financial controls, and provide accurate financial reports for internal and external stakeholders. Additionally, they will manage administrative functions, including procurement, logistics, and office operations, to ensure smooth day-to-day activities.

The FAM will play a critical role in supporting the country team by offering strategic insights, managing risks, and ensuring transparency in all financial transactions. This role will also provide leadership to the programme operations officer (POO), fostering a culture of accountability and continuous improvement.

This is a full-time, fixed-term contract for the life of the programme.

Requirements

• Excellent verbal and written communication.
• Ability to communicate financial concepts to non-financial stakeholders.
• Expertise in budgeting and forecasting.
• Sound understanding of donor regulations and reporting requirements, ensuring compliance with funding agreements.
• Knowledge of local tax regulations and compliance requirements.
• Ability to prepare accurate and timely financial reports for donors, management, and stakeholders.
• Skills in identifying, assessing, and mitigating financial risks, including fraud prevention and internal control systems.
• Strong knowledge of accounting principles, standards, and practices, including familiarity with accounting software (Quickbooks) and tools.
• Experience coordinating and supporting internal and external audits, ensuring accurate documentation and compliance.
• Expertise in cost management, resource allocation, and finding efficiencies to maximize the impact of funds.
• Experience in developing and implementing financial policies and procedures to ensure accountability and transparency.
• Proven experience in managing financial operations, including preparation of financial statements, managing project accounts, and overseeing financial controls within a development sector context.
• Significant experience managing finances for donor-funded programs, particularly with international donors like FCDO, ensuring compliance with donor regulations, and reporting requirements.
• Demonstrated expertise in developing, managing, and monitoring budgets and financial forecasts, ensuring alignment with programme workplans and objectives.
• Experience in coordinating and supporting internal and external audits, ensuring accurate documentation and compliance with both organizational and donor requirements.
• Experience in identifying, assessing, and mitigating financial risks, including implementing fraud prevention measures and maintaining robust internal control systems.

Other information

Benefits Options offers a comprehensive benefits package including generous annual leave allowance, private medical insurance, 13 month pay.

Application Process

• Closing date for applications is: Wednesday 06 November.
• Only shortlisted applicants will be contacted for interview. Interviews will be held week commencing 22 November 2024
• Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).

Other Information

• Options is dedicated to equal opportunity for all and recognises that every individual is unique. Whilst we always seek to embrace individual differences and celebrate the diversity of our workforce, we also want to ensure that every team member is suited to their role and that they are given the best opportunity to succeed.
• Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.
• We seek people who are pro-choice, promote diversity and inclusion, are energetic and enthusiastic about Options’ vision.
• Applicants must have the right to work in Zambia.