Finance & Grant Assistant

Position Summary

The Finance Assistant / Grants Manager is a part-time position that provides essential financial, administrative, and grant management support to El Centro Hispano. This position helps maintain accurate financial records, supports the proper processing and documentation of financial transactions, and coordinates grant-related activities throughout the grant lifecycle.

The position works closely with organizational leadership, staff, the grant writer, and the organization’s CPA to ensure that financial documentation, grant requirements, reporting, and internal tracking systems remain accurate, organized, and up to date.

Key Responsibilities

Financial Administration

• Provide accounting support to maintain accurate financial records and ensure the proper processing of financial transactions.
• Review financial source documents for accuracy, completeness, and appropriate supporting documentation.
• Prepare invoices and receipts as needed.
• Assist with preparing, monitoring, and maintaining organizational and grant-related budgets.
• Document payments, expenditures, and other financial transactions.
• Use QuickBooks to prepare invoices, record and accept payments, and generate financial reports as needed.
• Prepare and process organizational bank deposits.
• Compile and organize monthly financial documentation for review by the organization’s CPA.
• Maintain and regularly update financial tracking tools, including Salary/Fringe, Grant Invoice, Grant Spending Summary, Receipt Tracker, and Grant Payment spreadsheets.
• Provide financial documentation and supporting information needed for annual audits.

Grant Administration & Compliance

• Coordinate grant administration throughout all stages of the grant process, including receiving, assessing, tracking, documenting, and maintaining grant-related information.
• Ensure grant applications, requests, reports, and supporting documentation meet funder requirements.
• Track grant applications, reporting deadlines, expenditures, payments, and required documentation.
• Prepare and assist with grant progress reports and financial reports.
• Help ensure compliance with applicable grant requirements and regulations.
• Maintain organized and current grant files, packets, and supporting documentation.
• Coordinate and communicate regularly with the organization’s grant writer.
• Assist with gathering financial information, documentation, statistics, and other materials needed for grant applications and reports.
• Identify opportunities to improve and streamline the grant administration process.
• Support the organization’s overall grant management efforts.

Reporting & Recordkeeping

• Ensure necessary paperwork, staff documentation, progress notes, and statistical information required for organizational and grant reporting are completed and maintained.
• Maintain current documentation, required licenses, and other regulatory records.
• Develop and maintain spreadsheets and tracking systems to support efficient grant, accounting, and fundraising recordkeeping.
• Maintain accurate and organized records to support reporting, compliance, audits, and organizational decision-making.

Fundraising & Organizational Support

• Assist with fundraising activities and related financial tracking.
• Support staff with vendor quotes, purchasing information, budgeting, and other financial needs related to organizational activities and marketing efforts.
• Provide phone, customer service, and general administrative support as needed.
• Attend staff meetings, workshops, seminars, and other organizational activities as requested.
• Collaborate with staff across programs and departments to ensure financial and grant documentation is completed accurately and on time.
• Perform other duties as assigned.

How to Apply:

Interested candidates may submit their resume and/or contact El Centro Hispano for additional information

regarding the position.

Email: [email protected]

Phone: 870-926-1118

Salary: Based on experience

Pay: $20.00 - $22.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person