Finance & HR Executive

About the role

Reporting to the Head of Finance and the Managing Director, the role is the primary stakeholder and person in charge of the day-to-day company operations with particular focus on financial matters. Please be informed that, is strictly an “on-premises” role as the company does not practice “work-from home”.

This position will be based in our office in Johor Bahru (tentatively Iskandar), but will also be involved the operations for our affiliate office in Petaling Jaya and, as such, occasional travel to the Klang Valley when necessary is expected.

While accounting and financial knowledge are essential for this position, an understanding of company day-to-day operations regarding statutory processes and communications with service providers is of equal value to this role.

An eye for details, orderly mindset and awareness of timelines is fundamental. A positive attitude and willingness to learn will also serves potential applicants well in aligning with our Company’s values.

SCOPE OF WORK

1. Accounting and Finance operations

·        Will be mainly responsible for the day-to-day accounting and finance operations including (but not limited to:

-     Using in-house system to generate, update and manage commercial documentation.

-     Oversee accuracy of the in-house system’s automated bookkeeping actions and records.

-     Where necessary, maintain the requisite physical documentation in orderly fashion.

·        Will also be designated company internet banking “maker” for generating company payments to be approved by the authorised “checker” for ongoing company expenses and procurement.

2. Staff Payroll and Documentation

·        Stakeholder for the management and filing of Company’s Human Resource’s processes and documents including Employment Contracts, Leave Records, Salary Slips and staff claims.

·        Responsible for the preparation of monthly staff payroll and submission of the related statutory contributions including EPF, SOCSO, PCB.

·        Also includes the and filing management of all related physical documentation.

3. Management of Company commercial documentation

·        Generate, update and manage company commercial documents in orderly and traceable manner in relation to both the Company’s in-house finance/accounting system and physical documentation such as (but not limited to):

-     Quotations

-     Purchase Orders

-     Supplier Dos/Payment Vouchers

-     (Tax) Invoices

-     Receipts

-     DNs/CNs

4. Statutory Reporting, Payments and Submissions

Works directly with the Company Sectary, Tax Agent & Auditor, and will be in charge or monitoring and driving the company’s statutory submissions cycle including (but not limited to) the preparation, authorization and submission of:

-     Annual Returns

-     Staff EA forms and Company Form E

-     CP204/A, Form C and SST-02

-     Form A/8A/CP39

-     Audited financial Statements/Director’s Report

5. Communications with Company Secretary, Tax Agent & Auditor

·        Serve as main communication point with Company Sectary, Tax Agent & Auditor and managing and driving related tasks especially with (but not limited to):

-     the CoSec for the necessary in relation Annual Returns and any statutory submission.

-     the Tax Agent in the necessary for tax computation and tax submissions

-     the Auditor in the necessary for the preparation of Audited financial Statements/Director’s Report.

-     the execution of any ad-hoc requests directed to any of the three parties.

6. Company Applications

·        Assist the team and management, with relevant applications/renewals including (but not limited to):

-      Business Licence/Premises applications/renewals

-      Company lease, office premises related applications/renewals

-      Foreign Knowledge Worker Visa renewal cycle

-      SIRIM, Trademark, Copyright applications/renewals

Documentation Management

·        To appropriate file and inventory all associated company documentation (both physical and digital) in an orderly traceable manner.

About you

• Minimum 3 years related working experience
• Fundamental understanding of bookkeeping, accounting and financial principles essential (double entry, transaction/account classification, profit and loss, balance sheet)
• Direct experience understanding and handling commercial documentation essential (Quotation, PO, DO, DN, CN, (tax) Invoices, Receipts)
• Experience within Company Secretary environment an added advantage
• Familiarity with established software (MS Word, Excel, Power Point), and ability to adopt new computer/mobile based applications is necessary
• Have own vehicle for travel within the greater Johor Bahru area for meetings and errands
• May occasionally be required to travel to Singapore and/or Klang Valley for meetings
• Organized, orderly, detailed and schedule oriented
• Eye for details and awareness of timelines
• Positive attitude and willingness to learn