Finance & Office Administrator

About the role

Full-Time | Immediate Start | 4-months contract

Marthakal Homelands and Resource Centre Aboriginal Corporation (MHRC) is looking for a proactive and reliable Finance & Office Administrator to commence as soon as possible in their Winnelie office.

This position is ideal for someone who enjoys working across a variety of tasks, has strong attention to detail, and is committed to providing high-quality administrative and financial support in a community-focused environment.

About us

At Marthakal Homelands and Resource Centre Aboriginal Corporation we are strong, committed team, working together, walking together, always respectful of one another, and with the shared goal of creating a better life and environment for the people of the Marthakal Homelands. Homelands hold the Yolngu story. They provide strong connections to the land and sea culture. This allows Yolngu to be Yolngu and to be self-reliant. Homelands allow Yolngu to provide a safe, healthy place for kids to grow and learn, and to create strong people.

Key responsibilities

Finance Administration

• Assist with accounts payable processing, including matching, coding, and entering supplier invoices.
• Obtain and track invoice and purchase order approvals and process weekly creditor payments.
• Reconcile creditor accounts against monthly supplier statements.
• Assist with accounts receivable invoicing and receipting.
• Perform banking and reconciliation tasks.
• Maintain accurate finance records and supporting documentation.
• Assist with credit card receipt collection and reconciliation.
• Support month-end finance activities and audit preparation.
• General finance administration support.

General Administration Support

• Provide administrative support to managers and coordinators.
• Manage telephone and email enquiries and maintain accurate records.
• Maintain electronic and hard-copy filing systems and administrative databases.
• Undertake office errands, including banking, postage, purchasing, and supply collection.
• Assist with coordinating freight, deliveries, transport, and logistics for programs and business units.
• Collect, distribute, and track documents, supplies, equipment, and other items.
• Assist with arranging flights, accommodation, transport, and logistics for staff, visitors, and contractors.
• Maintain records of deliveries, freight and logistics activities as required.
• Manage incoming and outgoing mail and freight.
• Prepare correspondence, forms, reports, and other administrative documentation.
• Perform other duties within the scope of the position as directed.

About you

Essential Selection Criteria

• Experience in administration or customer service roles.
• Good computer skills, including Microsoft Word, Outlook and Excel.
• Strong communication and interpersonal skills.
• Good organisational skills with attention to detail and ability to meet deadlines.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Commitment to working respectfully with Aboriginal people and communities.
• Ability to obtain a National Police Check and Ochre Card.
• Must be an Australian citizen or have unlimited work rights in Australia.
• Must hold NT Drivers Licence.

Desirable Selection Criteria

• Certificate in Business Administration, Finance or a related field.
• Experience with accounting software (e.g. Xero, MYOB or similar).
• Basic understanding of accounts payable, accounts receivable or bookkeeping processes.
• Previous experience in a community, not-for-profit or Aboriginal organisation.

How to Apply

To apply, please submit:

• A current resume.
• A cover letter addressing the Essential Selection Criteria.

Applications will be assessed as they are received, and the position will remain open until a suitable candidate is appointed.

For any further enquiries related to this role, please contact Sara Bauman on [0477 528 439](tel:0477 528 439) or email at [email protected]

Join us and contribute to strengthening Homelands communities while supporting the important work of Marthakal Homelands and Resource Centre Aboriginal Corporation