Finance & Office Operations Coordinator

About the Role

Oscar de la Renta is looking for a Finance & Office Operations Coordinator to support our operations, with a focus on administrative coordination, documentation, office organization and compliance. The role reports directly to the CFO.

This role is best suited to someone with a background in accounting or finance who is adaptable and resourceful. They should be able to handle a wide range of administrative tasks and work out how to complete them with light guidance. Intermediate Excel skills are a must.

Responsibilities

Finance & Compliance

• Research and track state business license and entity compliance requirements across the company.
• Help resolve state and local tax notices by researching root causes and assembling supporting documentation.
• Support compliance initiatives, such as product labeling requirements for goods shipped into the US.
• Build and maintain Excel trackers that keep Finance operations organized.
• Provide day-to-day administrative support to the Finance team.

Documentation, Records & Compliance

• Maintain physical and digital filing systems so that records are organized, current and audit-ready.
• Support records management projects, including organizing and preserving physical archives and reconciling digital and physical records.
• Maintain Finance and HR SOPs, checklists and training guides.
• Track compliance records and monitor deadlines to confirm that filings are up to date.
• Fill out forms, prepare contract packets, track expirations and renewals, and create redline comparisons.
• Run periodic file audits of documents such as offer letters, signed commission agreements and pay rate notices.
• Manage the labor law compliance posters for the corporate office and retail stores, and confirm that each location is up to date.

Office Operations

• Keep the corporate office organized and running smoothly, including supplies, storage, filing areas and shared spaces.
• Coordinate visitor passes, building badges, and equipment and access requests.
• Act as a point of contact for building management and office vendors.
• Support office events, team-building activities and volunteer days.

People Operations Support

• Support recruiting logistics: post jobs, screen resumes against defined criteria, schedule interviews, conduct reference checks and manage candidate communications.
• Assemble offer packets, enter new hires in Paylocity, prepare employee files and coordinate first-day setup.
• Coordinate offboarding, including company asset returns, access removal and file archiving.
• Help coordinate the internship program.

Qualifications

• Degree or coursework in accounting or finance.
• 1–3 years of experience in administration, operations, finance or HR coordination.
• Intermediate Excel skills, such as lookups, pivot tables and basic data analysis.
• Proficiency in Microsoft 365, including Word, Excel, SharePoint, OneDrive, Outlook and Teams. Experience with an HRIS such as Paylocity is a plus.
• Strong research skills, with the ability to find, interpret and summarize regulatory and compliance information.
• Clear, professional written and verbal communication.
• Strong organization and time management skills, a sense of urgency and the ability to manage multiple priorities.
• High attention to detail, reliable follow-through and sound judgment with sensitive information.
• Adaptable and willing to take on tasks outside the core scope of the role as needs arise.
• Comfortable with hands-on office tasks as well as computer-based work.
• Preferred: experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for research, drafting and analysis, with good judgment in checking their output.