Finance and Operations Assistant

POSITION OBJECTIVE:

The Finance and Operations Assistant helps with the day-to-day administrative infrastructure at the Women’s Center of Brevard. This role serves as the backbone of our daily financial tracking and agency operations systems. This position works closely with leadership to maintain accurate financial records, manage vendor relations, optimize office logistics, and support basic HR functions.

PRIMARY JOB RESPONSIBILITIES/DUTIES:

General Expectations In the performance of their respective task and duties, all employees are expected to conform to the following:

· Fully understand and consistently exhibit all of the Women’s Center Core Values

· Perform quality work within deadlines with or without direct supervision

· Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations

· Ability to adhere to company and/or program’s dress code standards

Essential Responsibilities:

· Flexibility with schedule as needed, to attend meetings and facilitate trainings, which may include some evenings

· Ability to abide by principles of EEO compliance and a workplace of dignity and respect

· Ability to work cooperatively in a group and/or team setting

· Ability to show respect to all others

· Ability to professionally communicate with other employees and outside stakeholders, as required

· Ability to take guidance and direction from management

The Key Responsibilities are outlined in the following categories:

Financial Support and Bookkeeping (Approx. 60%)

· Accounts Payable (A/P): Process vendor invoices, match them to proper allocations, route them for approval, and schedule timely payments. Maintain vendor W-9 forms.

· Accounts Receivable (A/R): Log incoming checks, donations, and grant revenue. Prepare thank you letters for tax purposes.

· Grant Tracking: Collect necessary backup documents as required by funding sources and assist in compiling data for monthly, quarterly and yearly contract submission.

· Audit Support: Maintain organized financial files and assist in gathering documentation for the annual tax filing and audit.

· Other related duties as assigned.

Office and Operations Support (Approx. 30%)

· Office Inventory Tracking: Order office supplies, track and manage office inventory, and coordinate with external service providers.

· Facilities: Monitor preventative maintenance schedule for agency facilities and assist staff with vendor scheduling.

· Records Management: Maintain rigorous historical and digital filing systems to ensure compliance and quick access to organizational documents.

· Other related duties as assigned.

Human Resources Support (Approx. 10%)

· Onboarding Support: Help prepare administrative materials and equipment for new hires.

· Other related duties as assigned.

Education, Experience & Qualifications:

· Education: Minimum High School diploma. Associate or Bachelor degree in the area of Accounting, Business, or Organizational Management preferred.

· Experience: Minimum of 2 years of experience in administration, bookkeeping, or operational support. Non-profit experience preferred.

· Software Mastery: High proficiency in Microsoft Excel, cloud storage platforms (Google Workspace/SharePoint), and standard accounting tools (QuickBooks Online required).

· Communication: Exceptional verbal and written communication skills with an ability to interact sensitively with diverse communities.

· Discretion: Absolute integrity and demonstrated success in handling highly confidential financial and personal staff data.

· The ideal candidate should be comfortable working with numbers, exceptional attention to detail, and a passion for supporting the mission-driven work of our nonprofit.

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person