Finance and Operations Associate

Finance and Operations Associate

This role provides essential support to the Finance Director and overall organization through bookkeeping, payroll processing, accounts payable/receivable, rental coordination, and general administrative support. The position may also assist with front desk coverage and operational tasks to ensure smooth day-to-day functioning.

Responsibilities:

Finance and Bookkeeping

• Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.
• Maintain employee payroll records and supporting documentation.
• Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.
• Collect, track, and deposit cash receipts from programs and facility rentals.
• Maintain accurate and up-to-date financial records.
• Assist the Finance Director with audit preparation, including gathering documentation and schedules.
• Support grant financial tracking and reporting requirements.
• Ensure compliance with internal financial policies, procedures, and controls.
• Safeguard all confidential financial and employee information.

Administrative and Operational Support

• Provide general administrative support, including data entry, filing, and recordkeeping.
• Serve as backup front desk support as needed, including answering phones, greeting visitors, processing payments, and responding to registration inquiries.
• Maintain office systems such as printers/copiers, including supply ordering and inventory tracking.
• Manage office and program supplies, including ordering, organizing, and restocking.
• Coordinate vending machine inventory, including ordering and monitoring stock levels.

Facilities and Rentals Coordination

• Coordinate facility rentals in collaboration with the Director of Facilities.
• Communicate with rental clients regarding scheduling, logistics, and expectations.
• Ensure rental agreements, payments, and tracking are completed accurately and timely.
• Support coordination of rental space setup to ensure readiness.

Data, Reporting & Organizational Support

• Support data tracking and reporting for finance, development, and operations teams.
• Assist with reports for funders, board materials, and internal use.
• Contribute to maintaining accurate organizational data for decision-making.

Events & General Support

• Support organization-wide events, including occasional evening and weekend activities.
• Assist with event setup, supply preparation, and breakdown.
• Provide light organization of shared spaces to ensure safety and accessibility.
• Perform other duties as assigned to support organizational operations
• Maintain reliable personal transportation for travel to program locations and events.

Compliance & Professional Standards

• Maintain HR, payroll, and financial records in compliance with applicable regulations.
• Uphold strict confidentiality and professional standards.
• Represent the organization with professionalism, courtesy, and cultural responsiveness.

Physical Requirements

• Walk up to one mile for event or program set up
• Safely lift and carry up to 25 lbs. for program setup and event materials.
• Other duties as assigned to support the team and organization.

Work Schedule:

Monday–Friday, 9:00 AM – 5:30 PM with a 30-minute unpaid lunch.

Schedule may adjust as needed to support facility rentals and organizational events, including occasional evenings and weekends.

Qualifications:

• Associate’s degree or equivalent experience in accounting, finance, business administration, or related field preferred.
• Minimum of 2 years of experience in bookkeeping, payroll, or administrative operations.
• Experience with accounting software (QuickBooks or similar) and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.
• Commitment to the mission and values of Girls Inc.
• Must be able to pass a CORI/SORI background check with fingerprinting (cost covered by applicant $30-50)
• Must be able to gain and maintain CPR & First Aid certification.

Salary and Application Information:

Status: Full-Time, Non-Exempt

Pay Range: $20-26/hour based on experience

Benefits: Health, dental, vision, and life insurance. 401K, tuition reimbursement, flexible spending account (FSA), Employee Assistance Program (EAP), paid holidays, paid wellness week, flexible/remote work options, and professional development opportunities.

To Apply: Please submit your resume and cover letter to: [email protected]

Responsible to:

Director of Finance

Organization:

Girls Inc. of Worcester is committed to a culture of equity, empowerment, and inclusion. We strongly encourage individuals from underrepresented backgrounds—including women, BIPOC individuals, LGBTQ+ individuals, and those with lived experiences reflective of the youth we serve—to apply.