Finance and Operations Associate

FINANCE OPERATIONS ASSOCIATE

Cash Flow & Finance Operations

ROLE OVERVIEW

You will manage day-to-day cash, payments, collections, and financial reporting for our company. You will report directly to the CEO and be responsible for keeping cash flowing smoothly, ensuring customers pay on time, vendors are paid correctly, and our finance team has daily visibility into money coming in and going out.

WHAT YOU WILL DO

Cash Management

• Track cash position daily across all company bank accounts
• Match bank statements with our records every day; catch and fix any mismatches
• Manage overdraft facility; monitor how much we are using and ensure we stay within limits
• Prepare cash forecasts for the next 25-30 days so we know if we have enough money for upcoming payments
• Coordinate with banks on fund transfers and payments, if required

Customer Payments (Accounts Receivable)

• Track which customers owe us money and how overdue their payments are
• Prepare weekly reports showing customer payment status
• Follow up with customers on late payments
• Process customer payments correctly when they arrive
• Review payments received and coordinate with customer from TDS / other deductions, if any, perspective

Vendor Payments (Accounts Payable)

• Process vendor invoices for payment after checking they match purchase orders
• Track how much we owe vendors and payment due dates
• Process GST and tax deductions on vendor payments
• Manage weekly or monthly payment runs to vendors

Loans & Overdraft

• Keep a record of all loan drawdowns and repayments
• Monitor overdraft usage and alert the CEO if we are close to the limit
• Prepare monthly reports on loan and overdraft status

Financial Reporting (MIS)

• Prepare a daily summary for the CEO showing cash position, pending customer payments, and upcoming vendor payments
• Prepare weekly cash and payment reports
• Build a monthly dashboard for internal and board reporting showing cash, customer payments, vendor payments, and loan status
• Extract data from our accounting system (Tally) for reports; ensure numbers are correct

Audit Support

• Help external auditors by organizing documents they request
• Prepare bank and customer payment confirmations for auditors
• Prepare detailed payment and collection schedules for audit review

WHAT WE ARE LOOKING FOR

Experience

• Master / Bachelor's degree in Commerce, Finance, or Accounting
• 3+ years of experience in finance, accounting, accounts payable, or cash operations
• Hands-on experience with Tally accounting software
• Experience working with banks and managing payments

Skills

• Expert in Tally accounting software
• Strong Excel skills (ability to create reports and dashboards)
• Comfortable with bank reconciliation and cash tracking
• Understanding of GST and tax deductions on payments
• Ability to work with digital banking platforms and payment systems

Personal Qualities

• Detail-oriented; notice errors and discrepancies
• Quick to act; comfortable with changing priorities and tight deadlines
• Clear communicator; can explain money matters to non-finance people
• Proactive; flag issues early rather than waiting to be asked
• Good with people; can talk to customers, vendors, and bankers professionally

WHO YOU WILL WORK WITH

• CEO: Daily updates, weekly reports, monthly dashboards, alerts on cash or payment issues
• Accounting Team: Setting up systems, month-end close support
• Sales Team: Following up on late customer payments
• HR/Payroll: Coordinating payroll payments and timing
• Vendors: Discussing payment terms and resolving payment issues
• Banks: Managing cash transfers and overdraft facility
• External Auditors: Providing documents and information for audit