Finance and Operations Specialist

Job Summary

Community Education seeks a detail-oriented, highly organized Finance & Operations Specialist to manage financial operations, payroll, grant administration, human resources, and general office support accurately and efficiently. This position reports to the Executive Director.

Responsibilities

Accounts Payable

• Verify invoices, process payments, maintain vendor records, and prepare annual 1099s.
• Produce monthly financial and budget reports; QuickBooks or equivalent experience preferred

Payroll

• Maintain timesheets and process biweekly payroll using ADP or a comparable system.
• Post payroll reports and journal entries; prepare tax, workers’ compensation, and Kentucky Retirement reports.

Human Resources

• Onboard employees, coordinate background checks, maintain personnel files, and track benefits.
• Protect confidentiality and support compliance with applicable regulations.

Grant Writing & Grant Administration

• Research grant opportunities and assist with proposals, budgets, supporting data, applications, and reports.
• Maintain the grants calendar, collaborate with program staff, cultivate funder and partner relationships, and support fundraising and special projects.

Other Duties

• Provide general office support, maintain supplies, proofread materials, and cross-train with the Finance & Billing Specialist position.
• Represent Community Education at volunteer activities and assist with events, fundraisers, and other assigned duties, including occasional evenings and weekends

Qualifications

• Associate or bachelor’s degree in accounting or a related field plus two years of related experience.
• Strong math aptitude and grant-writing knowledge or experience.
• Working knowledge of ADP, Microsoft Office, and QuickBooks, or the ability to learn them quickly.

Application Requirements

To be considered for this position, applicants must submit the following:

• Resume: A current resume outlining relevant education and work experience.
• Professional References: Contact information for three (3) professional references.

Upon Hiring:

• Candidates selected for employment will be required to provide an official educational transcript to verify educational qualifications.

Pay: $42,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Application Question(s):

• Please provide the names, phone numbers, and email addresses of three professional references.

Education:

• Associate (Preferred)

Work Location: In person