Finance & Payroll Coordinator

Position Overview

We are seeking a reliable, organised and detail-oriented Finance & Payroll Coordinator to support the day-to-day financial operations of the business.

This role is responsible for coordinating accounts payable, accounts receivable, payroll processing, reconciliations and financial administration, while maintaining accurate records and ensuring key finance and payroll activities are completed accurately and on time.

The successful candidate will work closely with management, employees, suppliers, customers and internal departments to support efficient financial processes and maintain accurate and confidential financial information.

Key Responsibilities

• Process accounts payable, supplier invoices and payments accurately and on time.
• Manage accounts receivable, allocate incoming payments and follow up outstanding accounts.
• Process payroll accurately and within required payroll deadlines.
• Maintain employee payroll, leave, superannuation and related records.
• Process payroll requirements for new starters, employee changes and terminations.
• Assist with PAYG withholding, superannuation and Single Touch Payroll (STP) requirements.
• Perform bank, credit card and general ledger reconciliations.
• Maintain accurate and up-to-date financial records within the accounting/ERP system.
• Assist with month-end and year-end accounting processes.
• Assist with GST, BAS preparation and financial reporting as required.
• Investigate and resolve accounts, payment, reconciliation and payroll discrepancies.
• Liaise professionally with suppliers, customers, employees and internal departments regarding finance and payroll matters.
• Maintain accurate, organised and confidential finance and payroll documentation.
• Support management with financial information, reports and general finance administration.
• Assist with other finance and administrative duties as required.

Skills & Experience

• Previous experience in finance, accounts, bookkeeping, payroll or a similar role.
• Practical experience with accounts payable, accounts receivable and payroll processing.
• Good understanding of Australian payroll requirements, including PAYG withholding, superannuation and STP.
• Experience using accounting or ERP systems; MYOB Advanced and Xero experience will be highly regarded.
• Good Microsoft Excel skills and confidence working with financial data.
• Strong numerical accuracy and attention to detail.
• Strong organisational and time-management skills.
• Ability to prioritise tasks, manage competing deadlines and work effectively in a busy environment.
• Good communication and problem-solving skills.
• Ability to identify and resolve discrepancies accurately and efficiently.
• Professional and discreet handling of confidential financial and employee information.
• Ability to work independently while collaborating effectively with management and other departments.

Key Objective

To ensure the company's accounts, payroll and financial records are accurate, complete and up to date, with all key financial and payroll activities processed accurately and within required deadlines.

The Finance & Payroll Coordinator will provide reliable day-to-day financial support to management and the wider business, contributing to effective financial controls, accurate reporting and efficient business operations.